Procurement and Logistics Specialist - Ottawa - Searidge Technologies

Description

Job Summary

Job Title: Procurement and Logistics Specialist

Industry: Technology | Aviation

Job Type: Permanent, Full-time (Hybrid)

Headquarters: Ottawa, Ontario

Job Level: Business Level 2

Salary Band: $60,000 - $75,000

About the Job

Searidge Technologies is a global Air Traffic Control technology leader, deploying innovative solutions to improve airport safety and efficiency worldwide. Reporting to the Head of the PMO, the Procurement and Logistics Specialist is a hands‑on operational role supporting Engineering, and Project Delivery. The Procurement & Logistics Specialist will manage day‑to‑day procurement and supplier coordination (RFQs/quotes, PO tracking), as well as domestic and international logistics (shipping/receiving, customs documentation, Incoterms). The role also supports COTS lifecycle/obsolescence monitoring (EoS/EoL), coordinates evaluation/test units, maintains accurate hardware/inventory and asset traceability records across the equipment lifecycle, manages supplier RMAs, and contributes to continuous improvement within established procurement and logistics frameworks.

Responsibilities

• Execute end‑to‑end procurement for hardware, equipment, and services supporting Engineering/Projects/Operations, including RFQs/quotes, option evaluation, supplier selection support (within approval limits), and PO submission/coordination through Finance.
• Develop and manage the supplier base by identifying, researching, and qualifying suppliers across regions to support sourcing strategy, continuity of supply, and risk mitigation; maintain relationships and support supplier performance tracking/reporting.
• Own supplier coordination from requirement to receipt: align technical/commercial needs, confirm lead times and delivery terms, track order status, and ensure accurate on‑time delivery and documentation.
• Support technical risk reduction and lifecycle management by coordinating evaluation/test units and serving as the operational point‑of‑contact for COTS lifecycle/obsolescence (availability, EoS/EoL/EoSL), including identifying alternates and coordinating impact assessments with Engineering/Support, in compliance with company policy and applicable regulations.

Logistics, Shipping & Inventory Management

• Coordinate domestic and international logistics for project and support activities, including shipping/receiving, freight forwarders/couriers/customs brokers, delivery scheduling, and end‑to‑end shipment tracking.
• Manage trade and shipping documentation (import/export/customs) to ensure compliance and correct application of Incoterms with Sales, suppliers, and logistics partners.
• Execute warehouse and shipping operations packing/labeling/staging/palletized freight preparation, safe and organized storage, goods receipt/verification against POs, discrepancy resolution, and inventory reconciliation to project allocations.
• Maintain inventory and asset control (records and serial/part traceability where required), support spares planning, and coordinate cargo insurance/claims (loss/damage/delay) when applicable.

RMA & Supplier Support

• Act as the operational logistics interface between internal Support teams and supplier support organizations, coordinating RMA/warranty activities in line with supplier agreements and internal traceability requirements.
• Manage RMAs end‑to‑end, including authorization, shipment preparation, tracking, delivery confirmation, closure, and accurate supporting documentation.

Operational & Project Support

• Provide operational support to Engineering and project teams across sourcing/materials coordination, lifecycle/availability inputs, and logistics planning/execution for installations and customer deliveries (schedule alignment, shipment readiness, documentation completeness).
• Provide timely status updates and proactively identify/escalate supplier and logistics issues, delivery risks, and schedule impacts with clear mitigation actions.

Reporting & Continuous Improvement

• Drive continuous improvement of procurement/logistics workflows, documentation, and tracking; create and maintain SOPs to improve predictability and reduce cycle time/errors.
• Deliver periodic and ad‑hoc reporting (procurement, shipments, inventory/traceability, supplier performance) and perform other related duties to support operational and project delivery objectives.

Qualifications

• Post‑secondary education or equivalent experience in supply chain management, logistics, operations, or a related field.
• 5‑7 years of experience in procurement, logistics, supply chain, or operations support roles, preferably in IT or industrial technology environments.
• Experience working with suppliers and coordinating purchases and deliveries.
• Solid understanding of international shipping, Incoterms, and palletized freight.
• Experience coordinating RMAs and supplier support interactions.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities in a fast‑paced, project‑driven environment.
• Strong written and verbal communication skills.

Why Searidge?

Searidge Technologies is a global leader in the Air Traffic Control space, boldly forging new paths bringing innovative technology, such as Artificial Intelligence (AI) and augmented reality into operation. We are developing and integrating modern technologies to improve both the safety and efficiency of airport operations around the world. Our solutions have been adopted by some of the most advanced airports and ANSPs throughout North America, the Middle East, Europe and Asia.

We live and breathe innovation, and we expect the same from all prospective team members. Our developers are constantly engaged in fast‑paced, challenging and highly rewarding work. We are looking for the best and brightest to join our highly motivated team. We are an equal‑opportunity employer offering exciting work, a respectful and positive work environment, and a competitive benefits package.

If you are interested and qualified for this position, please apply below. If this role does not align with your career goals but you are interested in working with Searidge Technologies, please visit our website and review all our open career opportunities.

Work Hard / Play Hard

Benefits & Perks

• Catered lunches (lunch club)
• Birthday Off
• Fitness Contribution
• Carryover vacation
• Annual Office Retreat
• RRSP Matching
• Competitive benefits package
• Education budget

At Searidge, we value our people, and we know that a great workplace is about more than just the work, it's about the experience.