Transportation Industry Executive Administrative - Greater Toronto Area, Canada - Jackpot Logistics Inc.

Jackpot Logistics Inc.
Jackpot Logistics Inc.
Verified Company
Greater Toronto Area, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description

We are seeking an experienced and highly organized Executive/Administrative Assistant to provide comprehensive administrative support to the owner/director of multiple businesses.

This is a full-time position based in Toronto, ON.


Responsibilities:


  • Manage the calendars of the executive across multiple businesses, scheduling and confirming appointments and meetings as required
  • Coordinate travel arrangements, including flight bookings, hotel reservations, and car rentals across multiple businesses and industries
  • Prepare reports, presentations, and correspondence on behalf of the executive across multiple businesses and industries as required
  • Conduct research as needed to support the work of the executive across multiple businesses and industries
  • Act as a liaison between the executive and internal and external stakeholders across multiple businesses and industries
  • Work with government and consulting organizations to ensure mandatory tasks are completed as required
  • Maintain records and files across multiple businesses and industries, ensuring accuracy and completeness
  • Some bookkeeping work may be required
  • Handle confidential information with the utmost discretion and professionalism across multiple businesses and industries
  • Handle correspondence and communication with internal and external stakeholders on behalf of the executive, responding to inquiries as appropriate.
  • Serve as a liaison between the executive and other staff members or departments
  • Proactively identify opportunities to improve administrative processes and make recommendations for process improvement across multiple businesses and industries

Requirements:


  • 3+ years of experience in a similar administrative support role
  • Excellent organizational skills, with the ability to manage multiple tasks and prioritize effectively across multiple businesses and industries
  • Strong communication skills, with the ability to interact professionally with individuals at all levels of the organization across multiple businesses and industries
  • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
  • Experience in managing and monitoring social media for the business will be considered an asset
  • Experience working with highlevel management preferred, ideally with experience supporting multiple businesses and industries
  • Bachelor's degree or equivalent experience in business administration, communications, or a related field

Salary:
From $52,000.00 per year


Benefits:


  • Paid time off

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday
  • On call
  • Weekend availability

Ability to commute/relocate:

  • Greater Toronto Area, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Do you have any experience working in the transportation/logistics industry?
  • Do you have experience managing social media accounts for a business?
  • Are you located in the Greater Toronto Area?

Experience:


  • Exec/Admin: 2 years (required)

Licence/Certification:

  • Driver License (required)

Work Location:
One location
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