Office Manager - Mississauga, Canada - Above and Beyond Talent Acquisition, Inc.

Description

NOTES:
Apart from standard administrative duties this is a front facing role when there are clients / customers visiting office. Bilingual in French is preferred.

MS office suite familiarity is preferred as will be involved in projects / presentations as per skillset and interest level.

We are looking for an

Office Manager / Administrative Assistant for our Canadian Headquarters in Mississauga, ON. If you love working with people from different backgrounds, have attention to detail and understand how important the little things are in customer service, this is the place for you to work.


Responsibilities:

• Lead Office Manager, responsible for daytoday visitor and operational activities.
• Support the Head of Canada with administrative matters of managing the calendar, travel bookings, timely submission of expense reports, and other duties as assigned.
• Assist with submission of vendor invoices for payment to finance.
• Assist the Canada commercial team with coordinating meetings and conferences.
• Warmly welcomes visitors by greeting them, in person or by phone.
• Directs visitors by maintaining employee and department directories, giving appropriate instructions.
• Maintains security by following procedures; monitoring logbook; issuing visitor badges.
• Act as backup to Mailroom person and able to deliver the mail and maintain Mailing mailroom procedures.
• Managing the Mail Room including sorting, delivery, supply orders and UPS account administration for two office buildings.
• Orders general office supplies such as letterhead, paper, coffee, business cards.
• Ensure copier areas are stocked with required paper and supplies.
• Maintains and organizes storage rooms.
• Administers desk assignments and arranges setup for new joiners.
• Acts as a backup to the Facility Manager to followup on facilities requests.
• Creates and administers new hire access badges.
• Vendor coordination.
• Special projects as assigned.

Education & Experience:

• Bachelor's Degree with 4 years of relevant experience.
• Attention to detail.
• Customer service skills.
• Problem Solving.
• Strong written and verbal communication skills; Fluency in French will be preferred.
• Professional and positive demeanor.
• Proficiency in Microsoft Office Suite
• Outlook, Excel, Word and PowerPoint.
• Ability to lift up to 45 pounds.
• Curious and willing to learn.

Must be local to Canada, a lawful permanent resident/citizen of Canada. or otherwise authorized to work in Canada without requiring sponsorship now or in the future.