Administrative Support - Edmonton, Canada - Government of Alberta

Government of Alberta

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Information:

Job Requisition ID: 42783

Ministry:
Transportation and Economic Corridors

Location:
Twin Atria Building, Avenue NW, Edmonton, AB

Full or Part-Time:
Full Time

Hours of Work:
36.25 hours per week

Regular/Temporary:
Regular

Scope:
Open Competition

Closing Date:
May 19, 2023

Classification:
Subsidiary 01B 3625 Administrative Support 5

About Us:

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans.

Consider joining a team where diversity, inclusion and innovation are valued and supported.

Alberta Transportation and Economic Corridors (TEC) is a centre of excellence for transportation in North America.

We contribute to Alberta's prosperity and quality of life by providing and supporting a safe, innovative, and sustainable provincial transportation system and water management infrastructure.

With Alberta Transportation and Economic Corridors, you can engage in a fulfilling career with diverse room to grow.

We believe in building careers, providing opportunities for growth within the organization, and strive to provide our staff with a work-life balance including reasonable hours of work to ensure time with family and to accommodate outside interests.

The ministry consists of the Department of Transportation and Economic Corridors.

The department promotes a vital and diverse economy by:

Managing transportation safety
Supporting municipalities with public transportation and water/wastewater facilities
Expanding and enhancing a wellintegrated transportation system and enabling market access

For more information, visit

Role:

Reporting to the Executive Director, the Administrative Assistant provides the full complement of administrative services to the Executive Director and coordinates administrative standards and correspondence across the Branch by effectively communicating with staff and following applicable ministry policies and procedures.

This ensures the Executive Director and Branch management are appropriately supported and that all action requests, and other deliverables are completed on time.

The main responsibilities for the Administrative Assistant are (but not limited to):

Provide senior level administrative assistance to the Branch
Coordinate and track the budget and any contract/grant dollars
Coordinating the sign off/approval process for grants and contracts
Maintaining the Branch financial system to monitor and forecast expenditures
Office administration and coordination of branch activities

Qualifications:

Required:

High School Diploma supplemented with a minimum of 3 years of progressively responsible administrative support experience

Equivalency:
Directly related education or experience considered on the basis of:

1 year of education for 1 year of experience; or
1 year of experience for 1 year of education.

Desired:

Knowledge of ministry correspondence and action request programs and procedures to effectively coordinate action requests within the Branch
Familiarity with office administrative systems such as Microsoft Office (Outlook, Word, Excel and PowerPoint), the ARTS system, IMAGIS, and 1GX

APS Competencies:

Competencies are behaviors that are essential to reach our goals in serving Albertans.

We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

Drive for results:
Takes and delegates responsibility for outcomes

Creative Problem Solving:
Focuses on continuous improvement and increasing breadth of insight; looks for new ways to improve results and activities.

Systems Thinking:
Takes a long-term view towards organization's objectives and how to achieve them

Agility:
Identifies and manages required change and the associated risks

Develop Self and Others:
Plans according to career goals and regular development

Salary:

$1,884.99 to $2,307.87 bi-weekly ($49,198 - $60,235/year)

Notes:

Hours of Work:
7.25 hours / 36.25 hours a week

Location:

This position is located at the Twin Atria Building, Avenue NW, Edmonton, AB

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Links and information on what the GoA has to offer to prospective employees:

Working for the Alberta Public Service
Public Service Pension Plan (PSPP)
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and worklife balance
Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
Research Alberta Public Service Careers tool
How To Apply:

Applicants are advised to provide infor