Administrative Assistant - Toronto, Canada - Sinai Health

Sinai Health

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care.

Since 2015, we have provided excellent and compassionate care in hospital, community and home.

Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

At Sinai Health, we care, create possibilities and offer hope.

We are looking for an Administrative Assistant to support the Health Disciplines portfolio in the Department of Respiratory Therapy at our Mount Sinai Hospital Campus.

As an Administrative Assistant to the Department of Respiratory Therapy, you will report to the Sr. Director of Health Disciplines and will provide comprehensive clerical and administrative support to the Sr. Manager of Respiratory Therapy to ensure smooth and efficient operations of the Pulmonary Function Testing (PFT) Lab.

Responsibilities:

Coordinate and collaborate with other Health Discipline Administrative Assistants to ensure optimize and efficient support to the Health Discipline teams
Collaborate with other departments and programs to facilitate communication and/or completion of activities (e.g. completing paperwork for equipment, coordinate health discipline coverage on programs, etc)
Provide administrative support to Health Discipline Senior Director and Managers, as needed
Coordinate, schedule appointments and maintain calendars, including scheduling patient appointments for ambulatory clinics such as the PFT Lab, CPET and Smoking Cessation/Asthma clinics.
Represent the Department of Respiratory Therapy during interactions with patients/caregivers/family and other health care professionals.
Assists with the ordering, monitoring and maintenance of adequate levels of supplies for the PFT Lab
Answers and directs telephone calls, fields inquiries from hospital and medical staff, patients/families and/or external vendors
Provide support to the Ortho Rapid Access Clinic (RAC), outpatient Clinical and Social Work clinics, and inpatient Health Discipline departments, as required.
Enter patient/clinic data and information into various systems (e.g. Cerner, Accounts Payable), as required
Communicate with team members in a timely manner to facilitate optimal patient care coverage
Assist with scheduling and backfilling staff shifts, as required
Organize, maintain and complete electronic and document filing
Organize, maintain and enter payroll information into appropriate calendars and systems Organize meetings, prepare agendas and required preparatory materials; record and distribute minutes of meetings
Prepare departmental project plans with defined tasks, milestones and timelines; track progress and prepare reports as required
Perform data entry and inquires related to financial expenses, workload statistics and productivity
Collate and organize data into spreadsheets, analyze information, prepare tables and graphs using Excel and prepare reports using Power Point
Support the update and maintenance of department policies and procedures
Compile lists of completed projects, prepare quarterly, semiannual and annual reports or presentations, as required
Coordinate general orientation for new staff and students (e.g. prepare NARFs, connect with security for badges)
Performs other general office related duties (photocopying, faxing, arranging couriers, ordering and maintaining office supplies etc.)
Other duties that support clinical care and operations in the Health Disciplines portfolio, as required

Job Requirements

Successful completion of a University degree or College Diploma in Healthcare, Business Administration or Computer Science
Minimum of three years' administrative assistant experience, experience in a healthcare environment preferred
Applicants with proven equivalent, recent and related experience may be required
Ability to collaborate effectively and respectfully
Advanced knowledge, skills and proficiency with computer software program, i.e. MS Office Word, Excel, PowerPoint, Access
Knowledgeable and competent in medical terminology
Excellent written and verbal communication skills
Ability to work with minimum supervision
Demonstrated superior organization skills and ability to prioritize competing tasks
Superior work ethic, professionalism, dependability, initiative and positive attitude
Ability to make decisions, exercise good judgment in dealing with confidential information and/or in responding to inquiries
Excellent attention to details and follows on outstanding issues
Knowledge and experience in project management preferred
Reliable and flexible with ability to work efficiently in a fast paced, multitasking and dynamic environment
Proven public relatio