Office Administration Assistant - Edmonton, Canada - VTEK Consultants Inc.

VTEK Consultants Inc.

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Project Administrative Assistant plays an essential role in the administrative and operational support of a major construction project at one of our famous client.

She/He assists the Construction Manager in the daily management of activities, thus contributing to the smooth running and success of projects.

On a day-to-day basis, his/her tasks will include but not be limited to:

Assist the Construction team(s) with administrative support;
Perform administrative tasks such as preparing documents, maintaining records, managing communications, and writing site reports.
Collaborate and keep the lines of communication open when working with team members, project stakeholders, trade partners, or any other parties.
Coordinate site meetings, including preparing the agenda, taking notes and distributing minutes to stakeholders.
Monitor deliveries of materials and equipment to the site, coordinating delivery schedules with subcontractors and suppliers.
Jump in right from project startup to assist with key documentation and drafting of contract;
Keep on top of subcontracts and ensure key information is updated and distributed accordingly;
Adapt to project changes by updating project presentations;
Take charge of project invoices and ensure transmission to our Accounts Payable team;

PROFILE:

5+ years' administrative experience;
A College Diploma in the field of Office Administration, or a combination of education and industry experience;
Solid written and verbal communication skills;
Good organizational skills and ability to manage multiple tasks simultaneously in a dynamic environment.
Knowledge of project management and office software, such as MS Office
Ability to work independently and as part of a team, with a strong commitment to quality and customer service.
Attention to detail and ability to work with precision and rigor in an environment where meeting deadlines is essential.
Strong computer skills with enthusiasm for innovation;