Administrative Assistant II, Secure Care Unit - Halifax

Job summary

The Administrative Assistant II provides high-quality office administrative, secretarial and organizational support to the team/service. The role includes coordinating appointments, scheduling, reception duties, and maintaining team/service communication.

Responsibilities

• Acts as general administrative support to members of the team.
• Coordinates appointments and schedules for various clinicians within the service.
• Provides reception duties and patient registration duties for patient visits.
• Books / coordinates events and meetings (including rooms & equipment set up).
• Coordinates and attends meetings, records and produces minutes as required.
• Responds to patient inquiries.
• Maintains Team/Service communication.
• Actively anticipates and troubleshoots problems.
• Answers phone calls, relays message and refers calls with follow up, as appropriate in a timely manner.
• Types/transcribes, edits, reports, correspondence, photocopies, faxes and distributes accordingly.
• Maintains a high degree of confidentiality with all issues.
• Processes incoming/outgoing mail.
• Prepares cheque requisitions for reimbursement; purchase requisitions for invoices; and accounts payable for Finance.
• Prepares statistical reports as required.
• Provides coverage for the Garron Centre Admin in their absence (vacation/sick/appointment time)
• Other related duties as assigned.

Job description