Administrative Assistant to The Deputy Minister - Winnipeg, Canada - Manitoba Government

Manitoba Government
Manitoba Government
Verified Company
Winnipeg, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Administrative Assistant to the Deputy Minister:
AYD Admin Secretary to the Deputy Minister

Regular/full-time

Department of Natural Resources and Northern Development

Department of Environment, Climate and Parks

Winnipeg MB

Advertisement Number: 40537

Salary(s): AYD $51, $59,595.00 per year


Closing Date:
February 2, 2023


The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation.

The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect until exhausted.


Conditions of Employment:

  • Must be legally entitled to work in Canada
  • Must provide and maintain a satisfactory Criminal Record Check
  • Must be able to work overtime, as required

Qualifications:

Essential:

  • Experience providing administrative support to senior or executive level staff including scheduling meetings, coordinating appointments and making travel arrangements.
  • Excellent written communication skills with experience drafting, formatting, editing and proofreading correspondence.
  • Experience managing correspondence and setting up and maintaining files/filing systems and document tracking systems.
  • Experience working with highly sensitive material in a confidential and professional manner.
  • Experience working with Microsoft Office programs including Word, Excel, Outlook and PowerPoint.
  • Strong verbal communication skills with the ability to communicate clearly and professionally with the public and staff over the phone and in person.
  • Excellent interpersonal skills and political acumen with the ability to manage conflicting priorities of various stakeholders with diplomacy and tact.
  • Proven organizational and time management skills to effectively manage tight deadlines.
  • Excellent problem solving skills with the ability to exercise a high level of initiative.

Desired:

  • Experience working with Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS).
  • Knowledge of government structure and legislative process.
  • Experience working in the Manitoba Legislative building environment providing administrative and secretarial support is considered an asset.
  • Ability to communicate verbally and in writing in French.

Duties:


Reporting to the Executive Assistant to the Deputy Minister, this position functions as the administrative assistant to the Deputy Minister.

This position is expected to work independently and is responsible for providing highly professional and confidential administrative services including managing the Deputy Minister's calendar, scheduling meetings, processing correspondence to and from the Deputy Minister's office, and preparing reports and submissions.


  • Advertisement # 4053
  • Service Centre
  • Human Resource Services
Portage Avenue

  • Winnipeg, MB, R3B 2A9
  • Phone:
  • Fax:
***Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
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