Administrative Assistant - Halifax - Green Leaf Psychological Services

    Green Leaf Psychological Services
    Green Leaf Psychological Services Halifax

    6 days ago

    Description
    We are seeking a reliable, thoughtful, personable, and highly professional Administrative Assistant to join our mental health clinic.


    This role is central to the smooth operation of the clinic and provides direct support to the clinic owner and care team.


    The ideal candidate is warm & friendly, discreet, proactive, organized, a great problem-solver, and committed to maintaining a calm, respectful environment for both clients and staff.


    Green Leaf Psychological is a private psychology clinic located in downtown Halifax, Nova Scotia providing high-quality mental health services for individuals, couples, adolescents, and children.


    Our team of psychologists and counsellors offers evidence-based therapy and comprehensive psychological assessments for a wide range of concerns including anxiety, depression, relationship challenges, ADHD, learning disorders, and more.


    At Green Leaf Psychological, we pride ourselves on being responsive and supportive - from the first contact through treatment and beyond.

    Our clinic values professionalism, clear communication, and a welcoming environment where clients and staff alike feel respected.

    We offer in-person and virtual services at our centrally located Halifax office and flexible appointment options.

    Key Responsibilities

    Provide ongoing administrative support to the clinic owner
    Respond to client and associate inquiries professionally via email and other communication channels
    Schedule, reschedule, and manage appointments efficiently and accurately
    Process payments and assist with billing-related follow-ups
    Track, follow up, and resolve billing or administrative issues in a timely manner
    Maintain accurate records and documentation while ensuring strict confidentiality
    Support day-to-day clinic operations and assist with additional administrative tasks as needed

    Qualifications and Skills

    Strong work ethic with the ability to take initiative and excellent ability to exercise sound judgment
    High level of professionalism; able to maintain confidentiality at all times (essential in a mental health setting)
    Discreet and respectful - able to handle sensitive information without gossip or breach of trust
    Very strong written and verbal communication skills
    Strong interpersonal skills with a calm, empathetic, and respectful approach
    Ability to learn quickly with a positive, adaptable attitude
    Well-organized with strong attention to detail and follow-through
    Comfortable managing multiple tasks and shifting priorities
    Strong proficiency with email, scheduling systems, and payment or billing platforms (training provided as needed
    Undergraduate degree in psychology or related field

    Additional Assets

    Previous administrative or clinic experience (healthcare or mental health setting an asset, but not required)
    Familiarity with billing processes or insurance coordination
    Advertising and promotional experience
    Staff recruitment experience
    SEO and basic website maintenance skills

    What We Offer

    A supportive, respectful, and values-driven work environment
    Meaningful work contributing to mental health care and client well-being
    Opportunity to learn, grow, and develop new skills
    Stable, full-time position (5 days per week)

    Salary

    $22 - $25 per hour

    How To Apply

    At our website, submit your resume, cover letter, and a 1-2 minute video introducing yourself and briefly describing why you believe you are the candidate we are looking for

  • Administrative Assistant

    1 month ago

    Only for registered members Halifax, NS BJ C

    The Administrative Assistant provides help with routine clerical and administrative tasks, but they also step in to help in all sorts of situations that may come up within the office such as maintaining physical and digital filing systems, manage data entry and other record-keepi ...

  • Administrative Assistant

    1 month ago

    Only for registered members Halifax, NS

    We are looking for a proactive and highly organized Administrative Assistant to support our team and contribute to the smooth and efficient operation of our office. · This role requires a dependable self-starter with excellent multitasking abilities and keen attention to detail. ...

  • Administrative Assistant

    1 month ago

    Only for registered members Halifax, NS

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have strong skills in time management and customer service. · ...

  • Administrative Assistant

    3 weeks ago

    Only for registered members Halifax

    Techsploration is seeking an entry-level Administrative Assistant to support daily operations and program delivery. This part-time, hybrid role provides administrative, financial, and logistical support to staff and leadership in a collaborative, mission-driven environment. · Pro ...

  • Administrative Assistant

    1 week ago

    Only for registered members Halifax, NS

    The Administration Assistant contributes to the overall success of a District(s) within a Canadian Banking Region, · providing efficient and effective administrative and operational support to District Vice President(s) (DVPs). ...

  • Administrative Assistant

    4 weeks ago

    Only for registered members Halifax

    Aplin partners with a Halifax-based organization to hire an Administrative Assistant for a 6-month contract with potential extension. · Support project manager in maintaining budget reports. · Prepare requisitions and receive against purchase orders. · Maintain filing systems for ...

  • Administrative Assistant

    2 weeks ago

    Only for registered members Halifax, NS

    Join a team dedicated to delivering outstanding client service. · ...

  • Administrative Assistant

    1 month ago

    Only for registered members Halifax, Nova Scotia

    Port to Port Immigration Services is seeking an administrative assistant to manage day-to-day operations with flexibility and attention to detail. · ...

  • Administrative Assistant

    1 month ago

    Only for registered members Halifax, NS

    We are seeking a proactive and reliable Administrative Assistant to join our dynamic team in Halifax, NS. · This is a fantastic opportunity to work in a supportive and collaborative environment while contributing to the overall success of the company. · Competitive salary and ben ...

  • Administrative Assistant

    3 weeks ago

    Only for registered members Halifax, Nova Scotia

    Techsploration is seeking an entry-level Administrative Assistant to support daily operations and program delivery. · ...

  • Administrative Assistant

    1 month ago

    Only for registered members Halifax

    + Port to Port Immigration Services is currently seeking an administrative assistant to help manage day to day operations. · + Provide comprehensive administrative support to immigration consultants and staff while managing client communications and case documentation in a fast- ...

  • Administrative Assistant

    2 weeks ago

    Only for registered members Halifax $43,754 - $55,384 (CAD)

    The Administrative Assistant will support the day-to-day operations on the whole UNITE project. · Maintain calendars, schedule appointments · Coordinate meetings · ...

  • Administrative Assistant

    1 week ago

    Only for registered members Halifax $25.89 - $32.77 (CAD)

    The Administrative Assistant provides administrative support to the Associate Dean for Faculty of Computer Science academic activities and new initiatives. · Overses calendars with meeting requests. · , Answers inquiries in person or by phone. · , Drafts letters documents etc. · ...

  • Administrative Assistant

    3 days ago

    Only for registered members Halifax $19.70 - $23.50 (CAD)

    We are seeking an Administrative Assistant to join our team at Steele Halifax ChryslerYou will be the professional welcoming voice on the phone and the friendly face customers meet at the door. · Greet customers, answer phones, and provide information professionally. · Handle dat ...

  • Administrative Assistant

    1 week ago

    Only for registered members Halifax

    The Administration Assistant contributes to the overall success of a District(s) within a Canadian Banking Region, by providing efficient and effective administrative and operational support to District Vice President(s) (DVPs). The incumbent completes most responsibilities with ...

  • Administrative Assistant

    5 days ago

    Only for registered members Halifax, Nova Scotia

    We are seeking an Administrative Assistant to join our team. The successful candidate will be responsible for greeting and assisting patients, optimizing appointment schedules, managing recall systems, and maintaining patient databases. · ...

  • Administrative Assistant

    5 days ago

    Only for registered members Halifax

    Welcome to Clayton Park Dental, where vibrant community spirit meets exceptional dental care. Proudly serving Halifax for over 15 years, · Greet and assist patients as they arrive;Responsible for optimizing the appointment schedule by ensuring the day is full; with limited gapsEf ...

  • Administrative Assistant

    1 week ago

    Only for registered members Halifax

    We take pride in hiring and nurturing talented individuals who share our commitment to helping our clients build and preserve their wealth so they can achieve the goals that matter most to them. · The RBC Dominion Securities branch located in Halifax is seeking an Associate to pr ...

  • administrative assistant

    1 month ago

    Only for registered members Halifax, NS BH X

    +Job summary · Perform administrative tasks such as arranging seminars, · coordinating information flow, recording minutes of meetings, · scheduling appointments, and greeting people.Maintain digital database · Type correspondence and documents · ...

  • Administrative Assistant

    1 month ago

    Only for registered members Halifax, NS BL T

    We're seeking an experienced Administrative Assistant to join our team in Halifax. In this role you will provide administrative support and assist in the smooth daily operations of the office. · ...

Jobs
>
Administrative assistant
>
Jobs for Administrative assistant in Halifax