Administrative Assistant - Chilliwack, Canada - Linterra Aggregates

Description

An important support position, the Administrative Assistant provides right-hand support to the Senior Administrator in managing the various recurring administrative and clerical tasks of the business.

The Administrative Assistant also provides out-of-office relief to the Senior Administrator and will be cross-trained on additional clerical duties, such as Purchasing and Accounts Payable.

Best suited to a self-disciplined individual who has previous experience in accounts payable (data entry) and working in a Trucking and/or Aggregate business.

• Data entry of trucking and delivery related information using Apex aggregate billing software
• Scan and digitally file trucking documentation, employee timecards, delivery advices, packing slips, and other administrative documentation using Sage Paperless document management software
• Match and verify accounts payable documentation, in preparation for payment.
• Data entry of employee and equipment time using B2W track software
• Assist the Senior Administrator with customer billing preparation.
• Assist the Senior Administrator with customer statement issuance.
• Provide vacation relief for the Senior Administrator
• Provide clerical support at remote offices from time to time - ie: Linterra Landscape Centre and Cultus Lake quarry.
• Provide additional clerical support when/where required, as directed by the Senior Administrator
• Assist in reception of Landscape depot as needed (greeting, taking payment and general product knowledge)
• Paper filing duties ensuring office is kept tidy and presentable at all times.
• Receiving payments and additional administration and accounting tasks as required.
• Use of global payment systems
• Paper Filing

• Sound clerical knowledge and standards
• Highly organized
• Mathematically inclined

• MS Office including Excel

• Grade 12 completion
• Driver's License and reliable vehicle

• Comfortable working independently
• Occasional requirement to work overtime or the odd Saturday.

• Three (3) month probationary period
• Annual performance review

• Casual dress
• Company events
• Dental care
• Extended health care
• RRSP match

• Monday to Friday

• Administrative experience: 2 years (preferred)