- Compile data, compute fees and charges, and prepare invoices for billing purposes.
- Compile data supporting documents to verify accuracy of billing data and to ensure receipt of product ordered.
- Provide direct administrative support to the Transportation Manager and Team
- Compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.
- Review Excel formatted reports on customer usage and spend.
- Create, track and complete equipment files for all AFD equipment
- Assist with providing documentation for HSE, accident and cargo damage claims
- Ensure maintenance and repair records are properly documented on equipment
- Comply with billing and accounting deadlines.
- Investigate and resolve billing discrepancies.
- Assist with quarterly parts inventory counts.
- Creating repair orders with accurate repair tasks
- Answer incoming calls and provide customer service in a professional manner
- Responsible for entering maintenance orders (repairs and maintenance invoices) into the system, and sent to A/P for payment
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Other related duties as required or assigned.
- Advanced knowledge of MS Office, Excel, Adobe, and e-mail required
- Experience in the fuel, transportation, or oil and gas industry an asset
- Professional written and verbal communication skills
summer student-shop data entry clerk - Edmonton, Canada - AFD Petroleum
Description
We are currently hiring for a Temporary Full Time Shop Data Entry Clerk to join our team for the Summer Season
The Shop Data Entry Clerk is directly responsible for performing data entry and related duties for invoice preparation, repairs and maintenance orders processing, and assisting with the inventory and clerical functions of the shop. Other duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. This position will also include a variety of administrative duties in the Transportation department, including electronic filing, data entry, and reporting.
OTHER KEY SKILLS (or product knowledge)
EXPEREINCE
1+ years' data entry experience with a proven track record for accuracy
EDUCATION
High School Diploma required