Administrative Assistant - Winnipeg, Canada - Opticians of Manitoba
Opticians of Manitoba
Winnipeg, Canada
Verified Company
1 week ago
Description
Work Term:
Permanent
- Work Language: English
- Hours: 30 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 5 years or more
Work setting:
- Associations and non profit organizations
Tasks:
- Arrange and coordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Oversee the preparation of reports
- Perform data entry
- Provide customer service
- Advise senior management
- Work with the marketing department to understand and communicate marketing messages to the field
- Plan, organize, direct, control and evaluate daily operations
Supervision:
- Working groups
- Committees
Computer and technology knowledge:
- Electronic medical records
- Database software
- Accounting software
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- Quick Books
- MS Windows
- Adobe Photoshop
- MS Outlook
- Social Media
Area of specialization:
- Correspondence
- Reports and records
- Invoices
- Charts, tables, graphs and diagrams
Security and safety:
- Criminal record check
- Vulnerable sector check
Work conditions and physical capabilities:
- Tight deadlines
- Attention to detail
Personal suitability:
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Judgement
- Time management
Screening questions:
- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
- What is your current field of study?
- What is your current level of study?
Health benefits:
- Health care plan
