Administrative Assistant - West Vancouver, Canada - District of West Vancouver

District of West Vancouver

Verified Company

West Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_(Permanent Full Time)_

Located on the traditional, ancestral and unceded lands of the Musqueam, Squamish, and Tsleil-Waututh Nations, West Vancouver is a vibrant community on the North Shore and home to parks, beaches, and to sports, recreation and arts amenities. Our dedicated staff deliver services, operate facilities and run the programs that enhance the wellbeing of our community. We are seeking employees with a passion for public service who share our commitment to creating a complete, inclusive and livable community.
The West Vancouver Transit is currently seeking a permanent full time Administrative Assistant to join our highly qualified team.

Reporting to the Transit Senior Manager, this position will be responsible for:

Providing administrative support including transcribing dictation and the preparation of correspondence, agenda, reports, statistics, and meeting minutes;
Organizing office functions including mail distribution, scheduling, ordering office supplies, filing, records and maintaining confidential records;
Gathering and handling confidential information, along with coordinating meetings and preparing agendas and minutes;
Supporting the management team in research, data compilation, and analysis;
Reviewing and optimizing administrative processes and systems;
Preparing and assisting with documentation and correspondence as required; and
Performing other related work as required.
A Diploma in Business Administration or a related field and comprehensive related experience in government or private sector;
High proficiency in Microsoft Office, especially Excel and Outlook;, and in Records Management;
Ability to maintain confidentiality in all aspects of the work;
Knowledge of division functions, programs and services
Ability to multitask, problemsolve, and pay attention to details while being aware of the broader context;
Ability to take the initiative and work independently to support the management team as required; and
A valid Class 5 Driver's License for the Province of British Columbia.

Position Status:
Exempt - Permanent Full-Time

Hours of Work:
35 hours per week (hours and days of work may vary)

Closing Date:
11:59 p.m. on June 22, 2023

To Apply:
We want to thank all applicants, however only those chosen for an interview will be contacted.

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