Accounts Payable Analyst - Mississauga, Canada - Mpac Group

Mpac Group

Verified Company

Mississauga, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Job Title:
Accounts Payable Analyst

Reports to:
Controller

PURPOSE OF THE JOB:

Reporting to the Controller, the Accounts Payable Analyst role carries the overall responsibility of all accounts payable, general accounting, Concur support, Reporting and Reconciliations for Mpac Mississauga and USA along with a few office administration duties.

PRIMARY RESPONSIBILITIES:

Accounts Payable / General Accounting (75%)

Ensure external vendor and intercompany invoices are processed in the system upon receipt
Resolve issues on invoices with appropriate personnel
Respond to vendor inquiries
Perform 3way matching of purchase orders, receipts and invoices
Prepare weekly cheque runs, wire payments requests, and issue vendor cheques
Ensure the vendor master data is kept uptodate
Maintain a clean GRNI (Good Received Not Invoiced) report
Administer and process expense reports in Concur and post in Visual
Maintain foreign exchange contracts and update binder as required
Provide support for monthend close process (intercompany balance confirmations, goods in transit)
Ensure all transactions are approved and in line with agreed procedures
Other duties as assigned

Concur Support / Reconciliations / Reporting (15%)

Provide support and become local expert in Concur
Work with Assistant Controller and Financial Analyst to complete monthend reconciliations in a timely fashion
Provide timely weekly and monthend reporting on various facets of the business

Office Administration (10%)

Sort incoming mail
Procurement and replenishment of office and business supplies including inventory control

PHYSICAL DEMANDS:

Most work is performed in an office environment
Most work is done while sitting down. Occasional need to stand and walk
Works with computer for prolonged periods of time

WORK IS PERFORMED WITH:

One desktop computer, keyboard, mouse
Relevant software, including Visual, Excel, Concur
100% adherence to company computer policy is required

WORKING CONDITIONS AND ENVIRONMENT:

This position is a position of trust and responsibility. This position requires the employee to attend work properly groomed and dressed according to the position.
100% adherence to Mpac Langen dress code policy is mandatory
Behaves in a professional and courteous manner

DESIRED BEHAVIOURAL COMPETENCES:

Behaves Ethically — Ensures behaviour is consistent with Mpac Langen standards and aligns with the values of the organization.
Impact and influence — works effectively with and through others including where no formal authority exists
Achievement Motivation — results oriented. Sets high standards and objectives
Communicate Effectively— Speak, listen and write in a clear, thorough and timely manner.
Negotiating presents positions in a reasoned manner, seeks winwin outcomes but understands when to say no and when to escalate issues.
Decisionmaking — Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
Organize— Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
Problem Solving— Assesses problematic situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations.
Handson approach, ready to "rollup his/her sleeves" and stay close to the action.

KNOWLEDGE AND SKILLS REQUIRED:

Postsecondary education in Accounting or Finance or
Minimum 35 years of experience in Accounts Payable within a manufacturing environment
Experience with intercompany and multicurrency transactions preferred
Proficient working knowledge of Microsoft Office Suite, specifically Excel and Word
Experience with ERP systems and Concur Expense
Excellent written and verbal communication skills
Effective time management and conflict resolution skills
Proactive and takes initiative
Works accurately and exhibits attention to detail
Able to work well independently with mínimal supervision, as well as the ability to work collaboratively with others
Knowledge of Group Standards for Procedures and Controls

INTERACTION WITH OUTSIDE ORGANIZATIONS: