Project Administrator - Vaughan, Canada - Hiring Stars

Hiring Stars

Verified Company

Vaughan, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position:
_
Project Administrator / Coordinator_

Compensation:
_
We offer a competitive compensation package_

Work Schedule:

Monday to Friday

9:00 am to 5:30 pm

A flexible schedule for evening & weekend viewings is required and when needed only

The position includes up to a 44-hour work week with lieu time available

Work Remotely:

About Company:

Hiring Stars, a leading recruitment firm based in Canada, is looking for a _
Project Administrator /Coordinator _for its exclusive client based in Vaughan, ON.

_ The law firm provides exceptional consumer services in the Financial and Real Estate world with the mission to change the lives of their clients at a time and to be the home of all their financial needs

For this role, as a positive, well-organized, enthusiastic tradesperson, you will have the flexibility and skills to manage competing priorities.

This is a full-time position with a great opportunity to grow within a fast-growing organization.

Benefits:

-
15 Days Paid Vacation Days:

3 Paid Employee Emergency Flex Days:

-
Quarterly Bonuses:

-
Group Benefits:

-
Weekly ongoing Professional Development:

-
Quarterly Employee Social Events:

-
Complimentary Friday Lunch:

-
Daily Snacks and Beverages:

-
Free Gym Membership:

-
Time off For Birthdays & Employee of the Month:

Summer Hours (1/2-day Fridays in July & August):

-
Launching a 4-day work week in

Responsibilities:

Work closely with the Real Estate Acquisition team to provide quick answers on zoning, legalization, severance, preliminary construction budget, timeline, etc. before properties are purchased
Analyze potential project requirements and development of a strategy focused on winning the opportunity for Rental & Construction Projects
Respond to work delays, emergencies, and other project disruptions Complete & submit quality control & compliance for all property management & development & construction repair/renovation projects
Will be facilitating anywhere from 912 projects every quarter with inspection/service calls required
Work with local utility representatives to arrange all utility services/connections
Purchase materials/appliances as per project requirements
Attend coordination and progress meetings; make regular trips to sites during construction including bid walks, preconstruction walks, inprogress site visits, punch walks and construction closeout
Ensure safety regulations are always followed on site and report breaches to owners with a solution
Identify hazards, develop recommendations and/or solutions, and consistent followup to assure compliance
Adhere to legal regulations, building and safety codes, and other requirements (i.e., Daily, and monthly Responsibilities)
Source and hire specialized subcontractors, if necessary, on fulltime or parttime and necessary disciplines, and coordinate their schedules
Maintain and update SOW and preconstruction documents, and monitor contract obligations with the goal of building relationships with reliable contractors and vendors
Deliver all projects within the designated time frame and preset budgets as needed
Responsible for pre, interim, and postcompliance of each project but not limited to reviewing the warranty, budget final signoffs, permit closeouts, occupancy certificates, etc.
May be required to travel out of town/country when needed, from 5 to 20 days duration
Other tasks/projects assigned from time to time

Qualifications:

Successful completion of a degree/diploma in Property Administration or Real Estate or related field is required for this position
Minimum 3 years of experience in Residential Planning, Budgeting & Construction/Renovation
Proficiency in Microsoft Word and Excel; experience with MS Project is a plus but not required
Advanced Excel skills including VLOOKUP, HLOOKUP, PivotTables, Macros, etc.
Experience in managing GANTT charts will be considered an asset
Must be able to read Plans (Blueprint, Floor Plans, etc.)
Has an Eye for design
US & Canada Landlord Regulations Knowledge will be considered an asset
Must be a great problem solver with all disputes and must find quick and costeffective resolutions for the company
Flexibility is key, being able to shift focus and schedule as required
Must be pet friendly
Must have a valid driver's license
Resides near the office in Vaughan (preferred)

About the role:

2-year full time-contract with permanent status available after fulfillment

Must own a vehicle and always have full access

Mandatory attendance in Company Corporate Events

Participation in Charitable Events
No

Schedule: