Office Coordinator - Montréal, Canada - Averna

Averna

Verified Company

Montréal, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

Averna experience
Averna delivers industry-leading test solutions and services for communications and electronics device-makers worldwide, accelerating product development, quality and innovation:

Averna is one of Canada's Best Managed Companies

Job Description:

In office position

Your contribution in This Role:

First point of contact at reception, welcoming clients and visitors in professional and courteous manner
Direct incomings calls and office phone lines;
Carry out administrative duties including receiving and forwarding mail;
Manage budget for Montreal office administration;
Responsible for tracking weekly timesheets for all North American employees and reconciling time off between the ERP (D365) and HRIS system;
Support finance and purchase teams with their administrative tasks;
Make travel arrangements such as airfare and accommodations;
Complete expense reports for the VPs;
Make conference room reservations for internal and external meetings, coordinate catering and maintain conference rooms;
Order office, kitchen and food supplies;
Accompany HR with onboarding of new employees;
Supervise the maintenance clerk;
Coordinate and plan company social events, such as the Christmas Party, etc.

Qualifications:

College or high school education
Minimum of 2 years' experience in office administration
Excellent verbal and written communication abilities in both French and English
Proficient in Microsoft Office Suites
Excel
Experience in navigation and using various systems (D365 an asset)
Strong organizational and time management skills
Show courtesy, politeness and a professional positive attitude towards people
Manage priorities as they come from different departments
Sense of discretion and professionalism
Problemsolving skills with impeccable multitasking abilities and to think quickly
Provide creative solutions for work related problems

Additional Information

What's in it for YOU

Competitive total compensation and full benefits
An additional day off on your birthday
Team spirit, fun and passion for technologies

Averna is committed to employment equity and to encouraging diversity and inclusion.

We are pleased to consider all qualified applicants for employment, regardless of race, color, religion, sexual orientation, gender, national origin, age, disability, veteran status, or any other legally protected status.