Client Services Team Lead - Burlington, Canada - DLL

DLL

Verified Company

Burlington, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title/Short Summary

DLL Canada invites you to share in our success by joining our Client Services team as a
Bilingual Team Lead.

The Team Lead in Client Services assists in the day-to-day management of the Client Services team with direct reports.

They are responsible for New Hire training, ongoing coaching/mentoring for the team members, handling customer escalations, approving quotes and adjustments to contracts, participating in team/cross-functional initiatives and other duties as required.

As part of the escalation process it will be their responsibility to address any gaps in process, solve the issue and look for way to prevent a similar issue in the future.

They will be responsible for updating processes and policies for the Client Services team.

The responsibility of maintaining the work queue volume which includes specialized programs and key relationships.

They will be accountable to ensure that team goals are met including turnaround times as well as other quality control KPI's.

The Team Lead will also play a key role in supporting the Management team day to day by coordinating the regular customer service activities and incentives, dealing with call escalations and complaints as well as monitoring various oversight reports to ensure that the accounts are being effectively worked throughout the teams.

Day to Day Day to day**:

Leadership Accountabilities:

Provide input to the Operations plan and objectives and translate these into a year plan for the team
Coordinate all operational activities and maintain overview on the workload of the team, anticipating on changes and developments in customer programs which will have an effect on workload.
Handle and solve operations incidents and customer complaints and liaise with internal departments regarding shortcomings in contracts, documentation, procedures and processes.
Ensure that all operations procedures and processes are up to date and in line with customer agreements and continuously signal, initiate and implement process and activity improvements on all organizational levels within the operations domain, liaising with relevant in

- and external stakeholders.

Plan, structure, organise, manage and control the assigned department, processes, staff and business partners, in line with corporate policies and company values.
Perform ongoing performance evaluations for direct reports; develop and support members by focusing on job knowledge; ongoing training; technical, interpersonal and communication skills
Communicate results, corporate initiatives, programs and policies to the team as required
Lead / Participate in team meetings and management meetings as required
Participate in department and organizational crossfunctional initiatives
Ensure Business Continuity Plan (BCP) is updated and complies with company requirements, participate in the periodic BCP testing processes as required
Assist in the daytoday management of the customer service queues
Develop and maintain the Customer Service training materials
Monitor work in terms of accuracy
Other duties as required

Client Services Functions:

Review contracts and investigate as required to determine scope of more involved issues, in order to take necessary action and prepare required paperwork to resolve/correct customer issues within established SLA
Provide early termination quotes (Tradeups, Buyouts, Payouts) within established SLAs

All members enjoy

Two working days per year volunteering for a local charity.
Health and Wellness program including healthy food, free health checks, fun health & vitality activities.
Flexible hours with possibility to work from home
Career development opportunities: online learning, member development programs.
Check this link to an overview of all benefits in your region.

Essentials Essentials**:

-
Bilingual (French, English) is preferred:

Minimum College diploma is required or relevant business experience
Minimum of 5 years customer service
Previous leasing experience would be considered an asset
Strong interpersonal as well as written and verbal communication skills
Must be Selfdirected, decisive and goal oriented. Comfortable working in an empowered work environment with established goals/expected results and limited stepbystep direction
Strong relationship building skills
Strong organizational and planning skills
Previous team supervision preferred

Proficient in MS

Word & Excel and Outlook
Proficient working within CRM
Salesforce; case management
Previous Project management work would be an asset
Excellent problemsolving skills
Ability to deliver exceptional customer service
Effective interpersonal and communication skills
Excellent planning & organizational skills
Strong attention to detail and meeting deadlines
Solid team player: ability to motivate
Ability to work in a very fastpaced, demanding environment; supporting hours of oper