Administrative Professional - Burnaby, Canada - Metro Vancouver

Metro Vancouver

Verified Company

Burnaby, Canada

1 day ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Department:
Parks & Environment

Employee Group:
Teamsters Local 31

Location:4515 Central Boulevard, Burnaby

Salary Range/ Wage Rate:
PG T17 $2, $2,724.55 bi-weekly

Our Parks and Environment Department is seeking an Administrative Professional (Program Assistant I) who will provide support to our Environmental Regulation and Enforcement Division and be part of a dynamic administrative support team.

Environmental Regulation and Enforcement staff administer three regulatory programs:
air quality, liquid waste, and solid waste.
Metro Vancouver protects public health, the environment, utility infrastructure and worker safety by promoting compliance with bylaws, regulations, and codes of practice.

You are:
an administrative professional who is self-motivated and who thrives in a fast-paced team-oriented environment.
You are approachable; have excellent verbal and written communication skills; a strong technical skillset; are organized and detail-oriented; dependable and reliable; and personally invested in supporting others and providing exceptional service to a team of professionals.

This role:

Assists in coordinating and facilitating the Division's activities related to legislative mandates and services; tracks the processing of authorizations such as permits, licences, approvals, and orders; advises staff of pending deadlines and information requirements, keeps senior staff informed of status of various activities; and coordinates efforts to resolve issues of nonpayment of fees or appeals/reviews of fee assessments.
Handles bookings; responds to requests concerning public meetings, facilities and services; assesses individual requirements and actively promotes, recommends and books suitable locations, catering and services; informs of regulations, restrictions and applicable charges; determines eligibility for fee waiver; ensures insurance and permit requirements are met; establishes conditions and terms of contract; liaises with operational personnel regarding available facilities, events coordination and customer service; coordinates receipt of support services as required; and responds to customer complaints.
Posts, compiles, checks, processes, maintains, and controls a variety of records, files, and statistics related to departmental operations; reconciles and balances complex activity control information requiring procedural determinations; performs noncomplex calculations as required; generates lists, invoices, and other information from databases and spreadsheets, identifies unutilized project resources and brings to the attention of a superior; monitors charges assessed for activities; and issues payments, purchase orders and requisitions as required.
May supervise the work of one or more subordinates engaged in clerical and office support tasks and request temporary clerical assistance as required.
Develops, and upon approval, implements new and/or improved office methods and procedures to increase efficiency and accommodate department requirements and work schedules; prepares and maintains documentation on current and new procedures.
Composes nonroutine correspondence, as required; types, edits and formats a variety of material including reports, correspondence, agendas, notices, permits and other documents.
Assists in planning and arranging logistics related to committees, information meetings, seminars, events and workshops; gathers, organizes, posts and distributes materials; attends meetings, takes minutes or carries out action items and assignments from meetings as required; obtains information from external sources on assigned projects; researches file documentation; and follows up on phone and written information inquiries.
Monitors divisional administrative budget expenditures and checks that expenditures have been allocated to appropriate accounts; investigates variances between budgeted and actual expenditures and takes corrective action or notifies superior of potential cost over runs.
Performs related work as required.

To be successful, you have:

Completion of Grade 12, supplemented by business, administrative and computer courses, preferably completion of a certificate program in office or business administration, plus considerable related experience; or an equivalent combination of training and experience.
Considerable knowledge of the functions, regulations, and procedures governing divisional activities as related to the work performed.
Considerable knowledge of office practices and procedures and of business English, spelling, punctuation and arithmetic and technical terminology applicable to the work performed.
Sound knowledge of the organization and functions of the department and related Metro Vancouver Regional District departments.
Ability to assist in the coordination of divisional activities and to assess and act upon information requirements.
Ability to work with mínimal supervision and to develop a