Office Assistant - Winnipeg, Canada - J 1 S Electrical Services Ltd

J 1 S Electrical Services Ltd

Verified Company

Winnipeg, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Office/Administrative Assistant is a full
- time position in office only with no opportunity for remote work. The Office/Administrative Assistant will be responsible for data entry, invoicing, payables, maintaining project files and general administrative support to the General Manager, Project Managers and Human Resources Manager of J 1 S Electrical Services. The Office/Administrative Assistant will keep data entry up to date, maintain an organized work flow and coordinate payroll entry and other duties as assigned to facilitate the day-to-day work of the office team. Experience with Microsoft Office is essential with a solid understanding of excel, knowledge of Payworks, Sage, SiteDocs and Asset Panda is an asset. The Office/Administrative Assistant will play a key role in the smooth operations of the business and will work closely with the General Manager, Electrical Purchaser and Project Managers. Position includes benefits and pension.

When considering this position please note that the business will be relocating to the Grande Pointe area with no public transit

Roles and Responsibilities:

Responsible for entering employee hours, matching hours with jobs, and matching receipts with jobs
Receive and manage all invoicing and payables for all jobs including monthly project invoicing
Responsible for calculating employee hours and benefits
Match and enter employee credit card expenses
Responsible for submitting Certificate of Insurance and Workers Compensation Board documentation and Statutory Declarations as required
Organize and keep all filing up to date
Send job quoting in an efficient and professional manner as instructed by the Electrical Purchaser or General Manager
Assist electricians with requests including the preparation and printing of panel directories as required
Maintain weekly schedule of job sites and assist the social media coordinator with the collection of photos for use on social media, advertising and website
Other duties as assigned

Experience and Education:

Postsecondary education or certificate in the administrative or secretarial field and/or experience providing administrative and secretarial support
Completion of CSAM Construction Education to facilitate a COR audit an asset but not required
Experience with Microsoft Office (Word, Excel, Outlook) and Adobe
Experience with Payworks, Sage, SiteDocs, and Asset Panda is an asset
Experience handling confidential and/or sensitive information in a professional manner
Experience maintaining filing systems
Organizational and time management skills with the ability to establish priorities and meet deadlines in a fastpaced environment
Excellent written and verbal communication skills are integral to role
Must have good interpersonal skills and able to work independently and as part of a team
Working knowledge and experience in the electrical industry is an asset

Condition of Employment: