Elementary Office Administrative Assistant - Thornhill, Canada - York Region District School Board

York Region District School Board

Verified Company

Thornhill, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position:
Elementary Office Administrative Assistant

Work Location:
Henderson Avenue PS ( 66 Henderson Ave, Thornhill, ON L3T 2K7)

Salary:
$ $29.23

Application Deadline:
February 27, 2023

The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the

opportunity for employees to work from home in addition to working in the office for some positions. The YRDSB

implemented a Working From Home Guidelines to facilitate this work option.

This position is responsible for the scheduling, monitoring and performing of administrative duties within the elementary school and providing administrative assistance to the Principal and staff in compliance with Board policies and procedures.

MAJOR RESPONSIBILITIES:

To prepare, monitor and/or assist with school activities within timelines including:

To provide information related to the school, act as school receptionist, and work independently in dealing with parents and the public.

To maintain staff personnel files.

To liaise with the Principal in organizing office activities.

To respond to minor complaints and deal with emergencies.

To sort and distribute internal and external mail.

To work as an active team member of the school.

To attend meetings as required.

To attend professional development sessions/training as required.

To perform other duties as assigned.

STAR system, student information system, month end enrollment and Ministry statistical reports;
To maintain the integrity and confidentiality of student educator data using applicable systems;
Student attendance and safe arrival;
School year opening and closing;
Purchase requisitions and budget;
Purchasing cards;
Field trip requests including all financial transactions related to the trip, i.e. collection of funds, verification and preparation of deposit;
Supplies and consumables;
Staff attendance and timesheets;
Correspondence;
Statistical reports;
Petty cash and banking transactions;
Scheduling school and student events;
Maintain accurate student records;
Logging and tracking student medication.

EDUCATION, EXPERIENCE AND QUALIFICATIONS:

Secondary School Graduation Diploma with one year of post-secondary education focusing on administrative studies or equivalent, as approved by the Board is required.

Minimum two years related experience is required.

A good working knowledge of Microsoft Office Suite and Board approved/implemented software.

Proficient verbal and written communication and interpersonal skills are required.

Equity, Diversity and Inclusion Statement

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of students and communities.

We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments.

We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community.

Therefore, in pursuit of the Board's values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board's priorities, goals and principles outlined in the Director's Action Plan.

First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
African, Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);
South Asian, East Asian, Southeast Asian, Middle East/West Asian, Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified);
members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
persons with visible and/or invisible (physical and/or mental) disabilities;
persons who identify as women; and

persons of marginalized sexual orientations, gender identities, and gender expressions.

At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex.

We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in communities that we serve.

Accessibility and Accommodation Statement

Important Information for CUPE 1734 Members:
The personnel file of all internal applicants will be reviewed as part of the selection process.