Administrative Assistant - Victoria, Canada - University of Victoria

University of Victoria

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Organizational Unit- University of Victoria -> Library- Posting Close Date- 1 February 2023- Please note that positions will close at 4 p.m.

on the closing date.- FTE- 1.

0- Salary Grade- $3, $4, Additional Posting Information:

N/A
Salary posted will be pro-rated based on FTE
Classification
Secretary/PB8
Hours of Work
Monday to Friday, 8:30 am
4:30 pm
Employee Group:

CUPE 95

Regular # of Hires Needed 1
Category
Administrative and Support Services, Education, Training, and Library
About this OpportunityThe Libraries are made up of approximately 150 employees across three union groups, including librarians and archivists, professional and support staff, and student assistants. UVic Libraries play an integral role in supporting the teaching, research, and learning needs of our campus and the broader communities.

The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers.

Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.

_ This position may be eligible for a Modified Work Schedule._

Job SummaryReporting to the Director, Engagement and Learning, the Administrative Assistant provides exceptional administrative and leadership support for the operation of the DEL's office and its strategic initiatives. The Administrative Assistant provides direct support to the Director as well as to the Manager, Access Services and the Head, Engagement and Learning. The Administrative Assistant also supports ongoing and project work in the Engagement and Learning portfolio, and collaborates with colleagues to support the overall aims and strategic directions of UVic Libraries.

The Administrative Assistant interacts with partners both on and off-campus, including senior offices within the University of Victoria, and including but not limited to: Learning and Teaching Support and Innovation, Human Resources, Development, Accounting, Purchasing, Residence Services, Food Services, Facilities Management, and Printing Services.

The Administrative Assistant may also interact with a wide variety of community partners, maintaining a high degree of professionalism and attention to detail in these communications.

Job Requirements
Experience:

This role requires a minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.

Knowledge/Skills/Abilities:

Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.
Demonstrated ability to work in a respectful manner in a team environment with people from a broad variety of cultural backgrounds, and contribute to an inclusive working and learning environment
Experience with organizational communication, presentations, and report writing.
Excellent organizational skills including attention to detail, time management, and ability to multitask in a fastpaced environment
Ability to act effectively and with good professional judgment with limited supervision
Excellent verbal and written communication skills, with a proven ability to create, compose and edit a variety of written materials
Excellent administrative and organizational skills
Excellent proficiency with calendaring systems
Demonstrated ability to effectively manage competing priorities and complete projects to deadline in a work environment that experiences frequent interruptions
Excellent knowledge of file and records management systems and processes, with ability to establish and maintain office systems
Ability to communicate effectively with faculty, staff, students, and the general public in a consistently tactful and diplomatic manner while respecting confidentiality
An ability to articulate your own needs and take appropriate steps for selfcare especially during hectic or stressful periods.

Specialized Knowledge/Education:
Secondary school diploma or equivalent and some post-secondary course work

Assets/Preferences:

Understanding of UVic information systems including BANNER, FAST, Cascade, MS Teams, Excel, and Connect
Experience coordinating and supporting videoconferenced meetings
Understanding of UVic policies, procedures and business systems
Understanding of libraries, archives, or knowledge organizations
Knowledge of university structures, functions, policies, procedures, rules and regulations
Experience or interest in service development, service assessment, user experience, or assessment

Territory acknowledgement
We acknowledge and respect the lək̓wəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose