Administrative Assistant - Toronto, Canada - CAD Industries Ferroviaires

CAD Industries Ferroviaires

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Administrative Assistant:

Company Summary:

Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal.

We take pride on being North America's leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore.

Cad Rail has other facilities in Calgary, Lethbridge (under Caltrax banner) and has recently been selected by the ONxpress Transportation Partners association to provide all legacy fleet maintenance services for the Metrolinx rail fleet of approximately 1000 bi-level coaches and 90 locomotives.

Cad rail's delivery team will operate and maintain Metrolinx's rail maintenance facilities in Etobicoke and Whitby, as well as in multiple overnight along with mid-day light servicing facilities located across the Metrolinx train service area.

Summary of the role:

The Administrative Assistant will be reporting to the Senior Manager

Assets Maintenance Optimization. This role will support the coordination and administration for senior management. This individual will be dealing with highly sensitive and confidential information, maintaining appropriate filing system, clerical tasks, providing support to management and assisting with daily office needs.

Core Accountabilities:

Coordinate complex scheduling and calendar management, as well as content and flow of information to relevant management team members
Preparing and reviewing communications and documents ensuring consistency
Manage travel logistics and activities, including accommodations, transportation, and meals where required
Tracking and maintaining of office and facility supplies and equipment
Reconcile, review and prepare reports where required
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events, both internal and offsite
Other duties as required

Qualifications:

Four or more years of experience in an administrative role reporting directly to senior levels of management
Excellent written and verbal communication skills
Strong timemanagement skills and an ability to organize and coordinate multiple concurrent projects
Proficiency with office productivity tools and an aptitude for learning new software and systems
Flexible team player, willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company and its employees

Nice to have:

Previous experience in heavy industries and/or rail/passenger rail maintenance
Experience working in a Unionized environment and dealing with multiple trades

Cad Rail Industries Ltd. provides an equal opportunity as an employer and we are dedicated to continue to preserve a welcoming, safe and inclusive environment for every individual
- no matter of age, race, ethnicity, nationality, sexual orientation, gender identity and expression, religion and disability status.

Job Types:
Full-time, Permanent

Salary:
$65,000.00-$70,000.00 per year

Benefits: