Commercial Property Administrator - Winnipeg, Canada - Cushman & Wakefield | Stevenson

Cushman & Wakefield | Stevenson

Verified Company

Winnipeg, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Title:
Property Administrator

Department:
Commercial

Employment Type:
Full-Time

Application Deadline:
March 29, 2023

MISSION
Our clients count on us for trusted knowledge, guidance and support to help them make important decisions. We empower our partners and employees alike so that together, we create a lasting legacy in our communities.

VISION
An innovative real estate team transforming our industry and redefining the client experience.

VALUES
Together, We Do More.

About the Company:

Cushman & Wakefield | Stevenson_ is a fullservice commercial real estate firm in Winnipeg, Manitoba that provides solutions in brokerage, property management, and advisory services.

We are looking for a Property Administrator to join our Commercial team. If you are a detail-oriented professional administrator looking for a fun, hardworking and collaborative team that supports learning and continuous improvement, we want to meet you

Summary:

The Property Administrator, Commercial, for Cushman & Wakefield | Stevenson has the passion and drive to work closely with and provide support to the Property Manager in the overall management of a commercial real estate portfolio.

The Property Administrator is involved in all aspects of day-to-day operations of the property, including tenant relations, managing maintenance activities, maintaining filing systems, assisting with year-end CAM reconciliations, annual collection and preparation of Income & Expense Statements and preparation of real estate documentation and monthly financial reports.

The Property Administrator, Commercial reports directly to the Director, Commercial.

Required Skills and Abilities:

2+ years of professional Administrator experience detail oriented and project oriented; ability to organize information electronically and paper base
2+ years of Property Management experience considered an asset.
Computer Skills intermediate to advanced skills in Quick books, Excel, Word and other Microsoft Office programs. Experience with Spectra and/or Yardi.
Basic accounting knowledge to assist with lease and budget preparation and year end CAM reconciliations, tenant schedules of rent and basic understand of rental terms
Knowledge of building systems helpful.
Ability to work effectively in a rapidly growing/changing environment with a high degree of resourcefulness and adaptability

Communication Skills

Ability to communicate effectively and professionally, both oral and written with both internal and external stakeholders; Experience communicating with media an asset
Relationship Skills Ability to develop and sustain cooperative working relationships at all levels of the organization; be a mature and selfmotivated team player with good conflictresolution and people management skills; develop productive relationships with vendors

Organizational Skills

Ability to allocate one's time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, ability to project manage and delegate where applicable

Decision Making Skills

Ability to resolve problems using facts and sound reasoning; ability to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.

Duties and Responsibilities:

Assists with lease preparation and understands all lease documentation.
Prepares and administers contracts for provision of property services, such as cleaning and maintenance, snow removal, landscaping, etc.
Coordinates the implementation of repairs, maintenance and renovations carried out on buildings and monitors progress while determining whether costs are a building expense or a tenant expense.
Prepares work orders for Maintenance personnel through Angus.
Ensures necessary purchase orders are issued, maintained and tracked.
Handles utility tracking and implements changes with utility companies where necessary.
Tracks critical timelines such as POs, insurance certificates for vendors and tenants, annual payments, budgets, CAM reconciliations and financial statements.
Updates emergency contacts in database for maintenance on call procedures.
Assists with preparation of legal documentation.
Assists the Property Manager in any type of work requested.
Provides support and assistance as required to other team members, in particular as workloads fluctuate.
Collaborates effectively with team members throughout the business, from all levels.
Makes use of knowledge of standard office administrative practices and procedures.
Ensures that deliverables align with the strategic priorities of the business units supported.
Participates in preparing monthly financial statements, yearly CAM reconciliations and annual budgets.
Prepares different types of correspondence for Tenants and Owners such as tenant welcome packages, notices, etc