Legal Secretary - Toronto, Canada - Ministry of the Attorney General

Ministry of the Attorney General

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Ministry of the Attorney General seeks an experienced, highly motivated legal assistant to provide a full range of administrative and information management support to counsel in a busy, fast paced environment in the Legal Services Branch of the Ministry of Natural Resources and Forestry.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code.

Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: You will:

Prepare and process legal documents from research, precedents and written or verbal instructions
Search files and retrieve relevant information to incorporate with legal documents
Collect, track and maintain records and listings pertaining to litigation materials and court information
Update various electronic databases including the file and case management database
Communicate and coordinate the exchange of information with respect to compiling legal documents and determining timetables and due dates
Draft routine correspondence and compile reports
Organize and schedule meetings and assemble background materials
Make travel arrangements and prepare expense claims
Act as backup to other Legal Administrative Assistants and assist with special projects as needed

How do I qualify?:

Mandatory:

You are able to type 50 words per minute

Legal Knowledge and Skills:

You have demonstrated knowledge of legal office methods and procedures to provide administrative and research support to counsel
You have demonstrated knowledge of various legal documents, formats, style, terminology, phraseology and research sources to accurately and efficiently prepare complex legal documents from precedents, research or instructions provided by lawyers

Organizational Skills:

You are able to set priorities in order to meet conflicting demands and deadlines in a high pressure environment
You have organizational skills to deal with a large volume of complex documents
You have planning and coordinating skills in order to collect information and to resolve issues during the preparation of legal documents
You are able to work independently and perform tasks with mínimal guidance

Communication and Interpersonal Skills:

You have demonstrated oral communication and interpersonal skills to receive and relay instructions with respect to the preparation of documents
You have interpersonal skills to deal tactfully with counsel and stakeholders

Computer Skills:

Other Related Skills:

You have proofreading skills with attention to detail and accuracy in order to edit and complete accurate, complex documents

Additional Information:

Address:

1 English Temporary, duration up to 12 months, 99 Wellesley St W, Toronto, Toronto Region, Criminal Record Check

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions

-
Schedule:

3.7
Category:
Administrative and Support Services
Posted on:
Wednesday, May 8, 2024
Note:

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.