Human Resources Assistant - Vancouver, Canada - Fasken SLP

Fasken SLP

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who We Are

Fasken is a leading international business law and litigation firm and was recently voted one of Canada's Best Employers for 2023.

Our firm's 800 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg.

Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.

Our clients interests are paramount in all that we do and we take pride in supporting our communities.

We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.

A Day In The Life

Primary responsibilities include but are not limited to:

Administrative Support:Prepare documentation and employment paperwork (e.g., employment confirmation letters, and status change paperwork), communicate these changes to all relevant stakeholders, process expense claims and ensure all documents are current.

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Onboarding and New Hire Orientation:Facilitate onboarding and orientation programs, including preparing new hire orientation packages and scheduling meetings, assist in processing paperwork, and conducting the new hire HR orientation.
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Policies:Update and maintain all policies on the Firm intranet.
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Employee Files:Manage employee records online and in our internal HRIS system. Ensure all confidential employee files are maintained according to our standards and processes and are compliant with applicable laws, policies and audit requirements.
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Meeting Coordination:Coordinate meeting logistics, draft and distribute meeting notes, and follow up on action items.
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HR Related Communications:Draft, amend and issue all HR related, internal communications relating to HR initiatives on behalf of the department. Conduct reference checks and assist with recruitment as needed.
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Social Events:Lead all HR sponsored social events and take an active role in the organization of such events.
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Health and Wellness: Represent HR on the Occupational Health & Safety committee and Emergency Response Team. Lead Wellness initiatives for the BC region and assist with scheduling ergonomic assessments as needed.
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EA to Senior Director, HR: Calendar management, prepare memos, letters, copying, scanning, prepare documents and presentation materials, arrange internal and external meetings as necessary, organize expense claims and travel arrangements.
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Payroll:Provide daily support and vacation coverage to the HR Specialist
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Miscellaneous:Assist with the day to day operations of the HR function and all other tasks, responsibilities and projects, as assigned.
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Must Haves

You are committed to providing superior client service.
You have a strong sense of urgency and work well under pressure.
You have excellent interpersonal, oral and written communication skills.
You have an ability to exercise discretion and maintain confidentiality.
You have strong time management and organizational skills with the ability to handle multiple demands and conflicting priorities.
You are a selfstarter with the ability to work in a collaborative, team based environment.
You have extreme accuracy and attention to detail.
Strong technical skills with a proficiency in Microsoft office.
Previous administrative experience is essential.

Why Work With Us
Fasken is dedicated to rewarding your contributions and encouraging your professional development.

We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth.

Our benefits include:

A health and wellness subsidy
An annual education & tuition reimbursement
Flexible medical and dental benefits (effective from day 1)
Short term and long term disability insurance
Employee & family assistance program
Paid vacation, sick days & personal days
Group retirement savings plan with matching contributions
Monetary incentive for employee referrals
Opportunities to give back to your community through firm initiatives
An engaging firm culture that celebrates our hardworking and dedicated people

Diversity and Inclusion
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

Background and Reference Checks

Any offer of employment is conditional upon full background checks, which may include a criminal record check, a credit check, employment and educational verification.

**Your Application