Administrative Associate - Vancouver, Canada - GOH BALLET ACADEMY

GOH BALLET ACADEMY

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Goh Ballet is seeking an Admin Associate for its location in Vancouver, BC.

POSITION OVERVIEW
Goh Ballet Academy is one of Canada's pre-eminent ballet training institutions, with an enviable international reputation

for excellence. Established in 1978, the Academy is now under the direction of Chan Hon Goh, former Principal Dancer

of The National Ballet of Canada. People are at the heart of our success. We are passionate about bringing great dance

experiences to the widest possible audience; about giving the world's best creative talent the stage it deserves; and

about providing our people and partners with opportunities to realize their full potential.

POSITION OVERVIEW
We are currently looking to hire a full-time
Admin Associate to handle multiple responsibilities, utilize different

management, organizational, and administrative support to the Academy at the Vancouver location. If you possess the

majority of the essential criteria, we encourage you to apply, and we welcome transferable skills from other industries or

backgrounds.

CANDIDATE DESCRIPTION
You are a dynamic, nimble, organized, detail-oriented and self-motivated individual. You have experience providing

administrative support and can work independently with mínimal instruction. You are thoughtful and trustworthy,

yet resilient, flexible and willing to do what it takes to get the job done to improve our organization. You understand

our mission and can play a part in advancing administrative processes, overall operations and the important work

of Goh Ballet Canada.

Excellent verbal and written communication skills with great customer service mindset and the ability to

deliver to a high standard of competence.

Ability to work in a fastpaced environment and assist in organizing priorities and deadlines
Comfortable with invoicing, payment tracking and technology, specifically using Microsoft Office Suite,

G-Suite, & Canva.

Flexible, adaptable, robust, and resilient, willing to go above and beyond. You'll care about the little details

that make the Academy run more smoothly or that make a difference to stakeholders.

The ability to work well under pressure and a proven ability to prioritize, manage and meet conflicting

deadlines. Desire to grow with Goh Ballet Canada, taking on increased responsibility and a diverse range

of duties as needed.

DUTIES

Administrative Support:

Provide full administrative services i.e. communications with parent communities, collection of fees, word

processing, telephone messages, confidential filing, etc.

Researching, and routing correspondence; drafting letters and documents; collecting and analyzing

information; initiating communications.

Continue to build the administrative processes of the academy with strong organizational skills.
Assisting with the Artistic Staff appointment/meeting schedule, class schedule, conferences, and travel

bookings

Prepare budgets, reconcile, and track related income/expenses.
Contribute to tasks which could include but are not limited to:
Annual recruitment targets and retention
All events, presentations and productions
Fundraising initiatives
Marketing, PR and Communication Initiatives
Provide support to the wardrobe department acting as a bridge between artistic and administrative

responsibilities relating to productions and events.

2

Operations & Facilities Support:

Supervise facility cleaning, hygiene, safety and maintenance and keep track of facility assets.
Ensure meeting preparation is carried out and any rooms are booked and set up in advance with all necessary

equipment and refreshments.

SALARY

Salary: $48,000
Paid vacation and sick days, timeinlieu.
Start Date: Immediate.

APPLICATION

for your interest in this position; however, we will only be contacting those selected for interviews.***To all those that expressed interest, thank you for considering Goh Ballet Academy as your future employer.

It is a

very special place to work and we hope each of you finds the best career path that compliments your experience and

interest.

Goh Ballet is committed to employment equity through a process which identifies and eliminates any discrimination in the organization's employment

people with disabilities. The position will remain open until it is filled.