Administrative Technician - Vanier, Canada - Vanier College

Vanier College
Vanier College
Verified Company
Vanier, Canada

4 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Reference number:

S

Job Category (Job Alert): Administration


Department:
Continuing Education and Community Services


Services:
Continuing Education


Immediate Supervisor's Name:
Rowena Selby


Position Status:
Full-time Replacement


Length of the contract:
Until June 18, 2025


Work Location:
Vanier College


Work Schedule:
Mon - Fri, 8:30 a.m. - 4:30 p.m. (35 hrs/week)


External Posting Start Date:


External Posting End Date and Time: :00


Salary Scale:
$ $32.32


Expected Start Date:

Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities.

We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients.

Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus.

Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.


Description:


  • Reporting to the International & Language School Coordinator, the Administration Technician performs various technical and administrative tasks on behalf of those responsible for overall international projects in Continuing Education, especially the International ACS programs.
  • More specifically, but not limited to, the Administrative Technician:
  • Collaborates with the international team on various international projects;
  • Coordinates and supports logístical concerns for international students pre and post arrival (e.g. health insurance, academic and cultural concerns, student workshops and activities, class scheduling);
  • Provides technical assistance and information to students regarding admissions and records support, or other student services support;
  • Organizes student and teacher class scheduling on two campuses, in collaboration with Pedagogical Counsellors;
  • Inputs international student scheduling into Clara;
  • Disseminates promotional materials and maintains inventory for international recruitment events in collaboration with Vanier College's Department of Communication;
  • Oversees use and maintenance of promotional items, resources and physical structures necessary for international activities in collaboration with the Communications Officer;
  • Maintains and updates website and social media platforms;
  • Develops and prepares event/activityrelated material such as nametags, signage, program booklets, menus, maps, certificates and student/agent guides;
  • Supports the traveling logistics, accommodation and transportation of the Coordinator and professionals;
  • Prepares budgets, assists with accounting and prepares internal reports as required;
  • Liaises with the Finance department for the monitoring of international budgets;
  • Prepares letters and correspondence, service contracts and refunds;
  • Manages the agenda and travel expenses of the Coordinator;
  • Maintains ongoing list of capital equipment requests for all programs;
  • Researches, analyzes and validates budget proposals, submissions and purchase requests;
  • Helps in the coordination of the work of support staff that report to the office;
  • Collects and prepares data from various databases and sources for analysis (ex: Clara / Teacher Workloads);
  • Works closely with Registrar and other Vanier College services to support international initiatives and systems;
  • Performs all necessary technical and administrative duties and record keeping.
Other related tasks which fall within the scope of the classification of this position may be assigned.

  • Classification: Technicien ou technicienne en administration (Administration Technician)
  • Contract: Until June 18, 202
  • Location: Vanier St.

Laurent and Parc Extension (550 Beaumont) campuses
Requirements:

  • Qualifications:
  • In the administration field, have a diploma of college studies (DEC) in administration with an appropriate specialty or, in the office automation field, a diploma of college studies (DEC) in office automation with an appropriate specialty or, a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

Conditions related to the specific position:

  • Ability to manage and prioritize tasks in a fast-paced, changing environment;
  • Ability to collaborate with colleagues and patrons and to work as part of a team;
  • Strong studentservice oriented approach;
  • Strong organizational and human relations skills;
  • Strong intercultural awareness and experience working with people of diverse backgrounds;
  • Intermediate knowledge of Microsoft Word and Excel (to be tested);
  • Excellent English oral and written communication skills (to be tested);
  • Strong French oral and written communication skills (to be tested);
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