Executive Assistant to The President-foundation - Toronto, Canada - St. Joseph's Health Centre

St. Joseph's Health Centre

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At the St. Joseph's Health Centre Foundation we are committed to continuing to transform St. Joe's as a leading community hospital that delivers the best care experiences to Toronto's west end.

We are guided by our mission to inspire philanthropy from our community and raise the funds needed to support that transformation.

St. Joe's has provided care for millions of people in Toronto's west end for more than a century. Today it is one Canada's busiest community teaching hospitals, looking after a vibrant community of over half a million.

The Foundation has grown in recent years to be a leading community hospital foundation with a strong and engaged board of directors.

Following on the success of the recent $100M+ Promise campaign, the Foundation is launching its most ambitious campaign thus far supporting the largest transformation of St.

Joe's in its history. We are looking for energetic and hardworking team members to join our staff and help in this transformation

Position:

The Executive Assistant to the President plays a critical role in the effective operations of the Foundation.

As the lead support for the CEO and Board, the EA manages complex and confidential administrative tasks, analytical, research and project management duties.

The role requires considerable confidentiality, initiative, tact, and mature and independent judgment

Key Responsibilities

Executive Support

Provides administrative support for the President, including but not limited to:
Maintaining contacts, electronic and print files, and weekly to-do list
Managing calendar, travel, logístical support
Coordinating internal meetings with staff
Preparing correspondence, reports and presentations
Tracking expenses and developing monthly expense reports
Responding to internal and external inquiries

Board, Governance and Campaign Cabinet Support

Provides administrative support for the Board, Governance and Campaign Committees and members, including:
Coordinating Board, Governance and Campaign Cabinet meetings
Developing internal and external meeting materials, such as agendas, briefs and information packages
Preparing financial reports, presentations (in PowerPoint) and summaries using advanced MS skills
Recording meeting minutes as required.

Gift Processing and Data Entry

Provides administrative leadership, including but not limited to:
Drafting gift agreements, gift confirmation letters and other gift related correspondence
Entering and managing prospect information into the database platform (Raiser's Edge)
Pulling database reports and summarizing key data (Raiser's Edge).

Other

Assists President, Vice President Development and other members of the Foundation team on special projects
Other duties as assigned.

Skills and abilities required:

Excellent oral and written communication skills
Detail oriented and works with a high degree of accuracy
Highly organized and flexible with the ability to manage multiple priorities, tasks and relationships in a fastpaced professional environment
Selfdirected and able to complete projects with limited supervision
Maintains confidentiality without exception
Proven ability to plan and coordinate a full range of informal and formal, small and large meetings and events
Proven ability to handle sensitive and confidential situations, demonstrate poise, tact and diplomacy
Analytical and problem solving skills and proven ability to research and summarize information
Proven ability to provide excellent client service
High degree of comfort with numbers, balance sheets and preparing materials in excel
Ability to prioritize a diverse workload

Compensation