Administrative Assistant Ii - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB POSTING #916540

Position:
Administrative Assistant II

Site:
Princess Margaret Cancer Centre

Department:
Cancer Education

Reports to:
Director Knowledge Translation, Cancer Education Program and Director, Global Cancer Program

Salary Range:
$23.04 to $28.81 per hour (Commensurate with experience and consistent with UHN Compensation Policy)

Hours: 35 hours per week

Status:
Temporary Full-Time (Approximately 12 months)

University Health Network (UHN) is looking for an experienced professional to fill the key role of
Administrative Assistant II in our
Cancer Education Department.

Transforming lives and communities through excellence in care, discovery and learning._

The
University Health Network, where_ "above all else the needs of patients come first"_, encompasses
Toronto Rehabilitation Institute, Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre and the Michener Institute of Education at UHN.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of groundbreaking firsts and a purpose of _"Transforming lives and communities through excellence in care, discovery and learning"_, the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

University Health Network (UHN) is a research hospital affiliated with the University of Toronto and a member of the Toronto Academic Health Science Network.

The scope of research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.

Research across UHN's five research institutes spans the full spectrum of diseases and disciplines, including cancer, cardiovascular sciences, transplantation, neural and sensory sciences, musculoskeletal health, rehabilitation sciences, and community and population health.

Find out about our purpose, values and principles here.

The Cancer Education program at the University Health Network has a mandate to improve care through developing and launching interventions that support trainee, provider, patient and family knowledge and skills in cancer care.

The Administrative Assistant II supports program staff and collaborators by working as part of the team to create high quality and meaningful output.

The Administrative Assistant II completes tasks assigned and anticipates work that needs to be done. They are independent but enjoy working as a team. They actively seek out ways to improve processes and add value to projects.

The ADMINISTRATIVE ASSISTANT II exercises judgment and independence in the performance of administrative activities, the principal responsibilities include: supporting educational programs through room bookings, communications, managing supplies and catering as needed, scheduling complex meetings and appointments; following up with UHN personnel and department to ensure successful completion of tasks and processes; collecting attendance information and keeping track of evaluation surveys and data; maintaining written and/or electronic calendar/schedule for selected senior personnel and groups; limited administration and monitoring of billing procedures; modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats; coordinating meetings and events on site and off-site under the direction of a senior member; preparation and distribution of meeting agenda and taking minutes; performing cross-functional responsibilities and other duties consistent with the job classification, as assigned.

Qualifications:

Completion of Grade XII or recognized equivalent
Completion of a post

- secondary office administration program at the diploma level or equivalent

Three (3) years related administrative support experience
Previous onthejob computer/wordprocessing, database and spreadsheet software experience; experience in a Microsoft Office environment preferred
Previous limited supervisory experience preferred
Experience working in a health care environment an asset
Experience working in a research environment an asset
Very good organizational and time management skills
Very good interpersonal and customer service skills
Very good verbal and written communications skills
Good knowledge of health care, organizational/office practices, procedures and standards
Ability to produce high quality work in accordance with Hospital and Institute standards
Ability to maintain confidentiality
Ability to work well under pressure and use good judgment in assessing difficult situations
Knowledge of medical and research terminology an asset

**Re-

Posted Date:
March 17,