Administrative Assistant - Port Coquitlam, Canada - Sienna Senior Living

Sienna Senior Living

Verified Company

Port Coquitlam, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Part time

Description

Permanent Part Time hours per week

The Administrative Assistant role demonstrates our commitment to the Team Member Experience by providing integral services and support to our communities and their teams.

As an Administrative Assistant your typical day will impact in the following ways:

Under the direction of the team leader, the Administrative Assistant will provide dedicated support.
Performing clerical, administrative and other support activities assigned.
Formatting and editing reports, forms, policy manuals and other documents.
Handling travel booking, accommodations for leadership team.
Maintaining vacation and time off schedule for leadership team.
Facilitating submissions of expense and credit card reports as required.
Assisting with planning and organization of event/meeting logistics, including teleconferences, webinars and offsite meetings.
Compiling meeting and promotional packages and maintain inventory of current information.
Performing relief reception duties on a rotation basis with other administrative support team members in the organization.
Researching information from multiple sources as requested.
Maintaining strict confidentiality of information and exercising discretion in all communications that are of a confidential nature.
Communicating in person and through correspondence with high level contacts inside and outside the organization such as vendors and senior leadership.
Performing other duties as assigned.

Must haves:

Postsecondary education in related filed.
Minimum 2 years' administrative or clerical experience supporting multiple people and various levels in a corporate level environment.
Superior MS Office skills (Outlook, Word, Excel, and PowerPoint) and strong internet navigation/research ability.
Typing speed of 70 words per minute.
Excellent written and oral communication skills with demonstrated ability to relate well to others with a mature attitude.
Ability to manage multiple tasks and competing priorities in a fast paced work environment while maintaining a high degree of accuracy.
Attention to detail and excellent followthrough skills, with the ability to take initiative.

Act upon your desire to help others and Join Sienna Senior Living as we continue to enhance the lives of those we serve.

Sienna Senior Living is committed to employment equity, diversity, and inclusion in the workplace.

In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process.