Admin Assistant/receptionist - North Vancouver, Canada - North Shore ConneXions Society

Description

Position:
Admin Support Associate, Full-Time

Come and join the administrative team at Intellectual Disability Society (IDS) IDS is a mid-sized, non-profit organization that provides a variety of residential, community and employment services supporting individuals with intellectual disabilities.

We see a community where all people with disabilities have equal opportunities to lead active, fulfilling lives and are recognized as contributing members of the community.

Under the direction of the Office Manager, the Admin Assistant is responsible for providing a wide range of office support tasks that facilitate the efficient functioning of IDS.

Key Responsibilities

• Opens/closes head office, responds to the doorbell, greets visitors, accepts deliveries, answers general inquiries and routes phone calls.
• Assist with maintenance of our client data management system
• Share Vision
• Prepares monthly callin list (Casual, Parttime, etc.) for all unionized programs.
• Reconciles residential services worksites' grocery receipts and petty cash.
• Prepares orders for PPE supplies as requested by Residential Services Program Managers and maintains inventory.
• Keeps abreast of all updated and new services within the organization.
• Handles mail distribution.
• Ensures that each person we serve has their right to privacy and confidentiality respected.
• Actively practice the Values, Beliefs, and Future Directions of IDS in an ethical, caring, and professional manner.
• Perform other duties as directed by the Office Manager.

Education, Training and Experience:

- minimum of two years providing administrative support in an office environment
- demonstrated computer proficiency on a variety of platforms
- experience in the social services sector would be an asset
- experience with ShareVision would be an asset


Pre-Requisites:

• Criminal Record Check (vulnerable sector)
• Medical Fit to Work form
• Tuberculosis Clearance
• First aid certificate
• Fully vaccinated for COVID 19 (Government Health requirement)
• Satisfactory Reference Checks
• Successful completion of IDS orientation Hours of Work: 8:30 am 4:30 pm Monday to Friday

Hours of work per week: 37.5

IDS offers a team environment with ongoing staff learning opportunities and a comprehensive benefits package including the opportunity to contribute to the Municipal Pension Plan.

How to apply

Job Types:
Full-time, Fixed term contract

Contract length: 3 months


Pay:
$22.00-$23.00 per hour

Expected hours: 37.5 per week


Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift

Experience:

• Administrative: 1 year (required)

Work Location:
In person