Research and Planning Coordinator - Victoria, Canada - Rugby Canada

Rugby Canada

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Type of Position:
Full Time Employee, non-management***
Location:National Capital Region or Victoria, BC***
Department:Finance and Administration

Reporting to:
CEO***
Work Site:This position can work remotely***
Travel:approximately 10%

Rugby Canada is the national sport organization for rugby union committed to delivering life-long,
inclusive rugby experiences that cultivate participation and inspire excellence from community to club to
country.

This position works directly with the CEO of Rugby Canada, performing the duties of an Executive
Assistant, as well as assisting with planning and executing organizational strategy. This position is remote
with some travel required. Due to National operations across time zones, some work may occur outside
local standard business hours.

RESPONSIBILITIES

Manage and maintain executive schedules
Project planning, especially tournaments and tours
Planning and delivery of smaller scale events: AGM, Board Meetings, Senior Leadership/Planning

- meetings

Attend meetings to record then distribute minutes
Conduct research, compile data, prepare papers for consideration and presentation by
Executives, Committees and Boards
With the support of the Travel Coordinator, book Executive travel
Prepare documents and presentations with Microsoft Office Suite (Word, Excel, Powerpoint)
Open, sort, and distribute incoming correspondence
Read and analyze memos and reports to determine significance and distribution plans
Meet with individuals on behalf of Executives, the Board, or other Committees
Other duties may be assigned as required

REQUIRED SKILLS & QUALIFICATIONS

Two years of experience in a research or planning role
Bachelor's degree from a recognized institution preferred a degree in Business Administration

or a related field considered an asset

Demonstrated organization and highlevel planning skills
Demonstrated understanding of confidentiality and trust in strategic planning
Demonstrated ability to structure large ideas to be easily communicated, e.g. distill the World
Rugby Calendar to a onepage document
Experience in Microsoft products (Excel, Word, Teams, PowerPoint, Outlook)
Bilingual in English and French considered an asset
Must be legally entitled to work in Canada

PERSONAL ATTRIBUTE QUALIFICATIONS
- _Results-oriented, able to set priorities and deliver consistently to a high professional standard _
- _Strong relationship building and communication _
- _Exceptional Planning Skills. Able to develop and communicate detailed plans. Proficient in using _
- excel or other software tools to develop project plans. _
- _Proficient at story telling using Powerpoint and other software tools _
- _A collaborative team member who can establish strong working relationships with external _
- stakeholders and with colleagues within the organization _
- _Excellent decision making/problem solving skills _
- _Strong organizational skills, time management and attention to detail _
- _Exceptional verbal and written communications and presentation skills _
- _Ability to learn quickly and adapt new skills _
- _Ability to thrive in a fast-paced and ever-changing work environment_**_
- **Please address your cover letter to: Nathan Bombrys, CEO
Only those selected for an interview will be contacted.