Site Administrative Assistant - Riviere-du-Loup - Borea Construction

Description

Discover positive energy here 
Harnessing the power of the sun and wind to generate something big. 

Your mission should you accept it:

The Site Administrative Assistant manages all the administrative tasks on site and provides a global assistance to the project manager and the project management team.

Do you have what it takes? Positive energy and... 

• High school diploma and college degree in secretarial work or office administration;
  
• 2 to 5 years of experience in similar functions;
  
• Knowledge of the construction industry considered an asset;
  
• Excellent proficiency in Suite Office;
  
• Advanced proficiency in spoken and written French;
• Intermediate proficiency in spoken and written English to interact with  suppliers and colleagues at the national level. Must be able to draft communications and review documents in English.
  
• High geographical mobility;
  
• Valid driver license;
  
• Ability to work in teams and communicate both verbally and written;
  
• Autonomy, discretion and high administrative rigor.

What you will do to complete this mission successfully:

• Handle all administrative correspondence relating to managing a construction project;
  
• Process the hiring form, sends it to the payroll department, and enters information in the tree structure;
  
• Keep track of the time sheets for workers and processes them;
  
• Be responsible for the Compliance Hiring Program in each province and must verify that each subcontractor meets the requirements before starting work;
  
• Help the Project Manager and the Project Engineer with contracts, as well as data entry and monitoring in the management software;
  
• Direct, record, and file all communications and contractual transmissions;
  
• Ensure that the meeting minutes are uploaded in the management software;
  
• Ensure the archiving of the project records is performed;
  
• Validate that the quality requirements are included in the subcontractor's or supplier's contract;
  
• Ensure to the application of the Administrative Plan on site;
  
• Perform any other related duties.

Borea values are part of the energy landscape. We prioritize taking care of each other, ensuring  our teams operate in a healthy and safe environment. With passion and perseverance, we embrace the challenges that come our way. Borea channels its efforts, collaborating with various solar and wind construction partners, to find innovative solutions. Our goal is to uphold  the highest quality standards, responsibly energizing future generations sustainably.  

Borea Construction is committed to fostering a diverse and representative workforce as well as an inclusive workplace where all employees are treated fairly. 
We recognize that structural barriers shape work experiences and qualifications, and therefore encourage people to apply even if they feel the position seems out of reach.