Clerk's Services Assistant - Greater Sudbury, Canada - City of Greater Sudbury

City of Greater Sudbury

Verified Company

Greater Sudbury, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Posting date:
March 17, 2023

Job Title:
Clerk's Services Assistant (English Position)

Number of Vacancies:1

Posting number:
EX23-297

Status:
Permanent position

Hours of Work:70 hours bi-weekly

Shift Work Required:
Yes (Some Evenings and Weekend Work Required)

Range of Pay:
$26.40 to $30.64 per hour

Start date:
To follow selection process

Initial Reporting Location:
Tom Davies Square

Eligible to Work from Home:
No

Section:
Clerk's Services

Division:
Legal and Clerk's Services

Department:
Corporate Services***
Duties:Under the general supervision of the Manager of Clerk's Services/Deputy City Clerk.

Coordinate the administrative process and perform tasks associated with the
preparation and distribution
of open agendas, minutes, statutory notices and resulting
correspondence for CGS Council and its Committees.
Attend all CGS Council and its Committee meetings as assigned.
Perform the duties of a Deputy Registrar, under the _Vital Statistics Act_, by virtue of appointment by the City Clerk, registering all death and stillbirth events occurring in CGS and District of Sudbury in accordance with Provincial legislation and issue burial permits and death registrations to funeral homes.
Prepare and forward original registration records on deaths and submit any necessary documentation regarding marriage licences to the Office of the Registrar General.
Review marriage licenses that have been issued in accordance with the _Marriage Act_, coordinate the booking of marriage ceremonies, perform prewedding meetings and prepare documentation for wedding ceremonies.
Perform clerical duties for Clerk's Services including but not limited to supporting administrative processes related to Freedom of Information (FOI) requests, ordering and maintaining supplies, organizing booking of meeting rooms and public spaces and cash handling duties, as assigned.
Assist in records and file maintenance as well as statistics gathering and reporting.
Provide peer training to other CGS employees and Citizen Service Representatives and advise same of changes related to the services provided by Clerk's Services, as assigned.
Act as a Commissioner of Oaths.
Perform election duties as assigned and as outlined in the Election Plan.
Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
Perform other related duties as directed.

Qualifications:

Successful completion of Secondary School (Grade XII) Education.
Over two and onehalf (21⁄2) up to and including five (5) years of related experience.
Highly competent and demonstrated ability in recording minutes.
Demonstrate written communication skills
Demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
Highly developed and demonstrated organizational skills, including the ability to meet multiple strict and recurring deadlines.
Availability to regularly attend evening and weekend meetings.
Excellent use of English; verbally and in writing.
French verbal and written skills an asset.
Satisfactory health, attendance and former employment history.

How to Apply:

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted.

If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.