Accounts Payable Clerk - Markham, Canada - Pet Valu

Pet Valu

Verified Company

Markham, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Location:
Markham, Ontario

Job Description:

What is the role?

Responsible for the timely and accurate management of non trade payables including utilities and telecom.

Essential Duties:
Ensure accurate and timely processing and reconciliation of invoices,

Main tasks:

Leverage existing tracking process to ensure all telecom/utility invoices are received and paid in a timely manner to ensure continuity of service to stores. Work with the utility invoice management provider to ensure accurate files are provided on a regular basis and upload them into NAV.
Work with internal teams and utility management provider to handle utility/telecom setups, closures or conversions for store changeovers or new store construction.
Ensure invoices are appropriately approved and coded. Approvals should follow the delegation of authorities approval matrix.
Use excel skills (pivot tables, vlookups and basic) to review and prepare invoices for upload
Maintain certain excel files
Process approved invoices in NAV with an appropriate posting description.
Clear aged items from monthly AP reconciliations and reconcile vendor statements.
Ensure vendor cards are kept up to date as vendor information (address, etc.) changes
Proactively contact other departments/stores/vendors for any invoice/statement/purchase order discrepancies and resolve.
Follow up with vendors to ensure collection of credit memos
Develop strong relationships with internal customers, stores and vendors.
Locate invoices for audit requests
Ad hoc requests when required

Experience:

Minimum 13 years AP or invoicing experience, dealing with high volume of invoices.
Post Secondary Education is an asset
Microsoft NAV experience is an asset
Intermediate excel skills (with vlookup, pivot table)
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail

CORPHIR