Executive Assistant - Vancouver, Canada - Onni Group

Onni Group

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Be the backbone of our powerhouse team as an Executive Assistant.

If you're a proactive, organized multitasker, we want you to lead the charge in supporting our operations, ensuring efficiency and productivity.

Your sharp eye for detail and dedication to service will be instrumental in managing scheduling and coordinating essential documentation, making you the driving force behind our streamlined workflows.

Perks & Benefits:

Comprehensive Benefits Package that provides extended health care, dental care, vision care, life insurance and critical illness.
Continuous learning opportunities with an annual educational allowance.
Generous referral program ranging from $500$2,500 depending on business need.
Regular consistent team building activities and events.
Discounts to local amenities and vendors.
Discounted hotel stays in multiple locations through our Hospitality offers.

What Will You Do?

Prepare and followup with various correspondence
Scheduling and coordinating calendar appointments
Prioritize & manage multiple projects simultaneously, and follow through to completion
Assist with reviewing documents & reports and follow up with outside parties as required
Prepare meeting agendas and prepare minutes from meetings
Assure discreet handling of all company business
Source options & provide comparisons for family and corporate travel arrangements
Book and arrange global travel, transport, and accommodation for family trips keeping in mind all family special requests and requirements are met
Monitor travel dates and ensure days abroad align with current visa requirements
Plan events including dinner parties, special events from casual gatherings to large formal affairs
Oversee and manage personal and vacation homes in Canada and abroad hiring maintenance and implementing quarterly schedules for routine preventative maintenance checks, coordination of housekeepers schedules, meeting trade on site as required, track and manage utilities invoices etc.
Coordinate vehicle repairs and maintenance in both Canada and abroad
Assist with coordinating repositioning of personal vehicles as required between airport and residences
Other miscellaneous tasks assigned by executives
Signing and Tracking of contracts and change orders for the VP and Executive VP of Operations
Update contract tracker and save executed copies and send to Accounting
Organize receipts and reconcile credit cards
Calendar and meeting management

What You Will Bring:

Minimum 3 years' experience supporting at a senior management/executive level
Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
Demonstrated commitment to completion of projects on a timely basis
Excellent verbal, written and keyboard skills and organizational skills
Expertlevel written and verbal communication
Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset
Adaptable personality that can adjust to last minute changes in plans
Ability to travel
Valid driver's license & ability to use personal vehicle as required

About the Company:

Onni
For over half a century, Onni has been building communities for people to live, work, and play.

Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction.

Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

How To Apply: