Program Assistant - Brampton, Canada - Canadian Mental Health Association- Peel Branch

Canadian Mental Health Association- Peel Branch

Verified Company

Brampton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are officially launching the expansion of our Outreach Services team

Support your community. Advance your career. Fulfill your purpose
Joining the Canadian Mental Health Association - Peel Dufferin Branch means you'll be part of something meaningful.

For starters, we're honored to have received the Canadian Non-Profit Employer of Choice Award for our efforts to help people live better.

Providing support and services to those who live with mental illness and addictions, we're committed to increasing awareness and addressing the stigma surrounding mental health.

That's why we've made it a priority to create a diverse organization that represents the communities we serve - and the people we help.

What we offer

As a community-based agency, we're dedicated to the mental, physical, and social health of everyone - including our team members.

That's why we're proud to offer a total rewards package that helps our team members balance their professional and home life.

Our shift schedule equates to about 10 months of work out of the year, giving you the flexibility to pursue your personal interests.

You'll also be empowered to keep learning new skills and reaching your goals - from developing a career growth plan to participating in training sessions.

In addition to EAP, we offer our contract team members some unique perks that really stand out:_
2 weeks accrued vacation
Accrued personal days
Ongoing professional development plus $250 annual funding (prorated) for continuing education and certifications

- $250 annual allowance (pro-rated) to invest in achieving your personal wellness goals

Mileage reimbursement and car detailing for workrelated travel

Salary range is $34,336 to $44,741 per year.
We are currently seeking a
full-time (37.5 hours/week) contract Program Assistant - Outreach Services until March 31, 2024. The Program Assistant will support the Outreach team by providing administrative support to the Program Manager and team.

CMHA Peel Dufferin has adapted a hybrid working model including a mix of on-site and remote work.

All employees are required to have onsite presence 2 to 3 times per week, or more if needed as per program needs.

What You Will Do

Acts as a liaison between the Program Manager and staff to ensure appropriate coordination and followup on daytoday issues
Reads, researches and routes the Managers correspondence; Drafts letters and documents as needed
Maintains the Program staff and Manager's work schedule, including creating, updating and monitoring the 24/7 Outreach shift schedule
Maintain Makeshift (scheduling app), ensuring that all shifts are covered
Ability to analyze/interpret client and program data for regional reporting and funding requirements
Plans and schedules meetings, trainings using MS-Outlook Calendar and MS Teams to its fullest capacity for the program staff and manager
Organizes, maintains and tracks various electronic and paper filing systems
Creates, revises, and improves systems and procedures by reviewing operating practices, record keeping systems and forms; Implements changes as approved by Manager.
Performs other duties and responsibilities as assigned by the Manager
To liaise with the IT departments of Region of Peel and Canadian Mental Health Association to ensure that all equipment is operational, trouble shoot when required and coordinate as necessary
Supports events, meetings and presentation coordination
Serve as onsite backup reception coverage, including partner hospitality, as required for organizational needs.
Supports the Manager in the Agency's financial reporting
Supports the Manager in the Agency's HR administration processes
Prepares Purchase Orders, Quote sheets and reconciles with invoices, ensuring appropriate follow up with Finance and Accounts Payables departments and Concur
Follows up on monthly relief hours for scheduled relief staff
Tracks and reminds the Manager of key dates such as annual appraisals

What You Need to Join Our Team

Postsecondary diploma in Business/Office Administration is required
Minimum 3 years of office administration experience
Strong knowledge and understanding of the administrative role, supporting a large multidisciplinary team, including relief pool
Experience working in the nonprofit sector is an asset
Excellent time management skills
Excellent communication and organizational skills, able to manage competing priorities and deadlines in a fastpaced environment
Enthusiastic problem solver and dedicated team player

Strong computer skills

Microsoft Office Suite, Outlook calendar, Visio, MS-Project, Client Record Management Systems
Expertise with database reports
Flexibility to work one late evening shift per month
Satisfactory police records search and vulnerable sector screening
Proof of administered fullseries Health Canada approved COVID19 vaccination prior to start date. If