Receptionist/office Coordinator - Vancouver, Canada - Cressey Development Group

Cressey Development Group

Verified Company

Vancouver, Canada

3 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who We Are
Located in Vancouver, Cressey Development Group is a leading real estate firm established over 50 years ago.

Over this time, Cressey has evolved into a full cycle development, construction, and property management company that does more than construct buildings.

We create communities - the kind of desirable places that people are proud to own, proud to live in, and proud to call home.

Job Overview
Reporting directly to the Director of Human Resources. As the Receptionist and Office Coordinator you will be the vibrant heartbeat of our office.

You'll manage our phone system, welcome visitors, handle important documents, coordinate boardroom bookings, and assist with HR initiatives and company-wide communication.

Your creativity will shine as you plan and execute exciting social events that foster team cohesion. You are a proactive problem-solver with top-notch organizational skills and a passion for creating a positive work environment.

Key Responsibilities

Operate the phone system, managing incoming and outgoing calls, screening, and directing them efficiently. Relay messages accurately and promptly.
Provide a warm and welcoming atmosphere to visitors, offering general support and assistance as needed.
Organize, date stamp, and promptly distribute incoming mail and courier deliveries. Prepare and process outgoing mail and courier requests with attention to detail, providing necessary documentation and tracking information.
Maintain records of office parking, including employee registrations, updates, and cancellations, as well as addressing any parking violations promptly.
Ensure the general office environment remains wellkept, including common areas, kitchens, boardrooms, supply rooms, and storage areas.
Monitor and maintain operational status of office equipment such as the phone system, photocopier, printer, and fax machines. Arrange for maintenance and repairs as required.
Coordinate boardroom bookings efficiently using Microsoft Outlook calendars.
Update and manage the master employee listing and seating plan, ensuring accuracy and timeliness.
Assist HR team with company wide communication initiatives as needed.
Take an active role in planning and executing company social events, fostering a positive and cohesive team environment.
Conduct research and present recommendations for new office suppliers and coffee supply services when necessary.
Other duties as assigned.

Skills and Qualifications

13 years of previous administrative or receptionist experience is considered an asset.
High school diploma required, additional qualification or courses in administration a plus.
Strong knowledge of office management systems and procedures
Highly proficient in Microsoft Office (specifically Excel, Outlook, and PowerPoint)
Very organized with the ability to effectively multitask, time manage, and prioritize tasks based on monthly cycles and multiple deadlines.
Strong attention to detail with good problem solving and analytical skills.
Quick learner and works well independently and in a team setting.
Excellent communication skills and customer service oriented.