Executive Assistant - Mississauga, Canada - Jones DesLauriers Insurance Management Inc

Jones DesLauriers Insurance Management Inc

Verified Company

Mississauga, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

WHAT WE OFFER:

Great learning and growth opportunities
Hybrid remote work flexibility
A competitive compensation package
Full Benefits Package
RRSP Matching Program
Professional Development Courses & Designations
100% tuition reimbursement for business relevant courses and training
Flexible paid time off

POSITION OVERVIEW:

Jones DesLauriers is hiring an Executive Assistant to the President & CEO. The successful incumbent will be responsible for providing a broad variety of administrative tasks for the President & CEO, in a professional and efficient manner

RESPONSIBILITIES:

Complete a broad variety of administrative tasks for the CEO
Act as a back up to the Executive Assistant of the President/Chairman for Navacord, and complete their duties in the event they are out of the office.
Maintain and coordinate calendars, including scheduling meetings and conference calls, preparation of meeting materials and related tasks
Conduct business analyses for the Executive Committee
Compose and prepare correspondence that is confidential
Communicate directly, and on behalf of the CEO, with Board members, internal and external stakeholders and provide reliable and timely resolutions to inquiries
Prepare PowerPoint presentations and Excel spreadsheets/graphs on internal and external presentations
Liaise with Board of Directors and assist with the preparation of materials for Board meetings
Liaise with shareholders and assist with the preparation of materials for shareholder meetings and annual general meetings
Responsible for submitting expenses and making travel arrangements for Csuite executives on an asneeded basis
Exercise initiative in adapting procedures to address unusual problems and conflict resolution
Coordination of all internal and external events for Jones DesLauriers including : Underwriter Appreciation Day, Summer Socials, The Annual Christmas Party, Rewards and Recognition Events and Sales Recognition Trips.
Marketing and Communications support for the executive, including internal communications
Anticipate issues and initiate appropriate action to ensure the most effective use of the CEO's time
Follow up on deadlines and commitments with executives
Manage itineraries and agendas
Filing and organization of all files
Assist CEO with all personal and business related matters

REQUIREMENTS:

7+ years of executive assistant experience for a high profile Executive
Demonstrated experience in organizing complex travel arrangements
Excellent ability to communicate effectively, both in oral and written form
Strong interpersonal skills with the ability to build effective working relationships with all levels of an organization and with external stakeholders
Diplomatic with ability to exercise confidentiality
Ability to prioritize conflicting needs; handles matters expeditiously, proactively, and followsthrough on projects to successful completion, often with deadline pressures
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Proactive with the ability to anticipate CEO's future needs
Demonstrate proactive approach to problemsolving with strong decisionmaking capability in the absence of the CEO
Proficient in MS Office Suite (Word, PowerPoint, Excel)
Jones DesLauriers is actively committed to support diversity, equity, and inclusion. We serve and recognize and respect human differences and similarities. We value the diversity of people and actively encourage women, indigenous peoples, members of visible minorities, people with disabilities, and lesbian, gay, bisexual, transgender, and queer (LGBTQ2+) persons to apply._

Benefits: