Job Description - Colwood, Canada - City of Colwood

City of Colwood

Verified Company

Colwood, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

CITY OF COLWOOD

JOB DESCRIPTION

TITLE:
COURT LIAISON OFFICER AND EXHIBITS

DEPARTMENT:
RCMP - WESTSHORE DETACHMENT

POSITION TYPE:
FULL-TIME PERMANENT UNION POSITION

PAY GRADE:
PAY GRADE 13B
**LAST UPDATED: NOVEMBER 2020

NATURE AND SCOPE OF WORK
This is a full-time union position which falls under the direction of the RCMP West Shore Detachment

Municipal Office Manager for all Administrative and Human Resource requirements in coordination with

City of Colwood Administration. For all operational requirements, this position reports directly to the
Operations Support NCO. The Court Liaison Officer and Exhibits Clerk processes all Court and Exhibits
related matters and acts as the liaison between members of the Detachment, Crown Counsel and Court
personnel.

**TYPICAL DUTIES AND RESPONSIBILITIES

Court Liaison Duties:

Process all court documents including, but not limited to, Appearance Notices,

Undertakings, Warrants, Summons, Subpoenas and Crown Communications

Receive, review and process Reports to Crown Counsel
Prepare and swear Informations with formal charges before the Justice of the

Peace

Forward fingerprints to Ottawa through IntelliBook once Information has been

- sworn

Manage court dispositions in RMS (Records Management System) and submit

- results to Ottawa through CJIM (Criminal Justice Information Management)

Maintain JUSTIN data base for the purposes of Member's schedule, leave and

- court commitments

Monitor all upcoming court dates through diary dates and a "Court Update
Page" to ensure the accuracy of court files
Act as the liaison between members, various detachments, Crown Counsel and

Court Registry personnel

pg. 1 COURT LIAISON OFFICER & EXHIBITS | updated Nov 2020

Exhibit Custodian Duties:

Assess all exhibits placed by members in the Temporary exhibit locker to determine that

fundamental reporting details are completed and if any special handling instructions are
given

Transfer all exhibits from the Temporary exhibit locker to the Main exhibit locker ensuring

quality control requirements are met

Submit relevant paperwork to comply with current reporting conditions, including Health

Canada

Prove safe and verify all firearm exhibits before entering into P.A.I.N (Public Agent

Identification Number) registry

Package and facilitate the delivery of exhibits to various labs for analysis, ensuring all

health and transport regulations are adhered to

Arrange for destruction of exhibits as per policy
Monitor all exhibit retention periods through diary dates and an "Exhibit Update Page" to

ensure the accuracy of all exhibit files
:

Act as the liaison between members, the public, Crown Counsel, Court Registry, Health

Canada and the Canadian Firearms Program**
MINIMUM TRAINING AND EXPERIENCE REQUIRED

Grade 12 Diploma
A minimum of 5 years experience in a Police Administrative environment, experience in

- court matters and exhibit handling considered an asset

Training and/or experience in the use of recognized police computer software including RMS,

JUSTIN, CPIC, CJIM, IntelliBook and PAIN

REQUIRED LICENCES, CERTIFICATIONS AND REGISTRATIONS

Valid Class 5 BC Driver's License
Attain and maintain a RCMP security clearance
Qualify under the British Columbia Police Act to receive appointment to Special

Provincial Constable status

Successful completion of a Firearms Safety Training Course and/or be the holder of a

valid Canadian Possession and Acquisition Firearms License

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Employee may be required to carry loads of supplies weighing between lbs
Employee should also be capable of standing or sitting for long periods of time
Ability to tactfully deal with concerns, questions or issues posed by front line police officers,

members of the public and volunteers, both verbally and in writing.

pg. 2 COURT LIAISON OFFICER & EXHIBITS | updated Nov 2020

Ability to address shifting work priorities with strong time-management skills and the ability to

effectively multi-task under pressure of heavy workload.

Ability to work both independently and in a team environment.
Ability to maintain confidentiality.
Strong interpersonal, communication, organizational and problem-solving skills.
Ability to maintain accurate records.

Working Conditions / Job Environment
Work is conducted in a Police Administrative / Office / Provincial Court environment, which can
contribute to significant pressures and challenges. This is a position where employees may be
exposed to disturbing content and graphic materials. A high level of confidentiality is required in
performing these duties.

pg. 3 COURT LIAISON OFFICER & EXHIBITS | updated Nov 2020