Administrative Coordinator - Vancouver, Canada - Mitacs

Mitacs

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_This position can be fully remote or hybrid near Mitacs offices in Ottawa, Montréal, Toronto, or Vancouver
_
**_
Do you want to be part of our innovative and entrepreneurial team?_**- Do you thrive in an entrepreneurial environment and enjoy working in a team atmosphere? Are you an "outside the box" thinker who strives to implement continuous improvements? Do you take a strategic approach to your work? Do you enjoy in a fast-paced culture where your opinions are valued and respected? Do you enjoy building partnerships to solve mutually beneficial challenges?_

Mitacs is a national notforprofit that helps industry and nonprofit partners solve strategic challenges by leveraging Canada's worldclass postsecondary talent and a global network of industry, academic, and government partnerships. Through these collaborations, Mitacs helps business and community partners succeed, improves students' onthejob skills development, and strengthens Canada's worldclass innovation ecosystem. At Mitacs, we strive to develop the next generation of innovators with vital research and business skills. In partnership with domestic and international companies, governments and academia, we support a new economy using Canada's most valuable resource its people._

***Mitacs has an immediate opening for an Administrative Coordinator. This position is responsible for coordinating all aspects in the administration of research grant awards, as well as providing support on project proposals and preparation of required reports.

KEY RESPONSIBILITIES
Administration

Administer and act as the file manager for research grant files
Communicate review results with the applicants
Ensure timely release of funds to universities
Provide guidance and assistance to applicants on proposal submissions and any inquiries regarding the relevant programs
Draft various types of correspondences to applicants/university administration at various stages of their internship
Data entry, electronic filing, and data archiving
Communicate effectively with various university research administrations, professors, graduate students, and partner organizations
Work closely with Finance Department, Business Development team, Programs Department, and Research team to keep them informed of procedural changes, and offer solutions to possible problems
Update Mitacs policies and guidelines as required
Any other duties assigned

Reporting and Compliance:

Ensure compliance with funding agreements and program guides
Assist in coordination and data collection for various relevant regional reports to funding agencies
Responsible for timely and accurate reporting
Work closely with Finance Department to ensure appropriate funding allocation applied and ensure consistency of government claims/reports to financial statements
Review contracts, research agreements, and proposals to ensure compliance with policies and procedures for the specific program

REQUIRED SKILLS AND EXPERIENCE

Fluent in both written and spoken French and English with strong communication skills (written and oral). Fluent in both written and spoken French and English is required in this role as you will interact with colleagues, clients and stakeholders located across Canada
Very strong multitasking skills
Demonstrated administrative background
Work experience in academic setting and account management is an asset
Attention to detail and accuracy are essential
Good working knowledge of Microsoft Office Suite (i.e. Microsoft Word, Excel, PowerPoint)
Experience with databases and SharePoint is an asset
Selfmotivated, able to work in a team environment and balance the needs of a number of individuals
Must be professional and adept at working with people across teams at various levels within an organization.
_ Ce poste peut être occupé entièrement à distance ou de façon hybride, si vous habitez près de l'un des bureaux de Mitacs à Ottawa, à Montréal, à Toronto ou à Vancouver
_

_ Souhaitez-vous faire partie de notre équipe qui mise sur l'entrepreneuriat et l'innovation?_

Vous vous épanouissez dans un milieu axé sur l'esprit d'entreprise et appréciez le travail en équipe? Aimezvous sortir des sentiers battus et cherchezvous continuellement à apporter des améliorations? Adoptezvous une approche stratégique à l'égard de votre travail? Aimezvous évoluer au sein d'un environnement de travail dynamique et où vos opinions sont valorisées et respectées? Aimezvous créer des partenariats pour résoudre des défis mutuellement avantageux?_
Mitacs est un organisme sans but lucratif national qui aide des partenaires du secteur privé et sans but lucratif à résoudre des défis stratégiques en tirant profit du talent postsecondaire de première classe du Canada et d'un réseau mondial de partenariats avec des entreprises, des établissements d'enseignement et des gouvernements. P