Monterey Office - Winnipeg, Canada - The Louis Riel School Division/Le Division Scolaire Louis Riel

The Louis Riel School Division/Le Division Scolaire Louis Riel

Verified Company

Winnipeg, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

1.0 Administrative Secretary - International

Student Program & Monterey Office

BULLETIN NUMBER:

858/C/22

DATE POSTED:

March 23, 2023

SCHOOL:

MONTEREY OFFICE

COMMENCING:

As soon as can be arranged

COMPENSATION:

Payband 5
$28.66
to $31.55***
HOURS:
7 hours per day, 5 days per week, 11 months per year. May be required to work outside of normally scheduled hours including evenings and weekends.***:Under the supervision of the Director of the International Student program, the Administrative Secretary will work in a team
environment providing administrative and secretarial assistance to the International Student Program. Responsibilities will
also include reception for the Monterey Office. The primary role of the incumbent will be to manage, maintain, and facilitate
the operations of the ISP office, provide administrative support to the office staff, provide support to the cultural enrichment
program, and provide procedural office leadership to other clerical and educational assistant staff. Typical duties include
greeting and welcoming clients, communicating with international agents, students and families from other countries,
verbally and in writing; review, word process and transcribe confidential correspondence including people services data,
program; organize and maintain office supplies; participate in organizing student non-academic activities and outings,
including driving students to and from the airport on occasion; ensure the proper operation and maintenance of the student
software systems (Tyler SIS and the ISP Data Base); create and maintain digital student records and related documents;
and perform other related secretarial duties.
Excellent verbal and written skills in English and one or more languages

such as French, Spanish, Portuguese, or Mandarin would be considered an asset. Previous experience working in

an International Student Program would also be considered an asset.

Education and Training:

- completion of a minimum 1-year diploma or certificate program in administrative assistant, secretary, office

administration or related discipline is from a recognized accredited post-secondary institution is an asset.

Experience, knowledge and skills (must be able to demonstrate):

- three years of recent experience in a senior/head secretary or office manager role and/or an equivalent combination of
- related experience, training and education may be considered- flexibility with work hours may be required
- experience with evaluating office systems and implementing new processes and procedures
- ability to develop systems, protocols and standards to organize electronic and manual files and records
- advanced word processing and document formatting skills
- excellent interpersonal, verbal and written communication skills. Both official languages (English and French) may be
- required. Other community language is an asset.- strong understanding of and experience with other countries and cultures
- basic understanding of accounting theory and procedures
- basic understanding of payroll and related legislation
- experience and ability to use MS Office Suite (Word, Excel, Outlook, Teams)
- ability to work effectively and collaboratively as a team member supporting the department, office, and community
- ability to work independently
- possess high degree of initiative, organizational skills, time management, and the ability to problem-solve
- ability to interpret difficult and sensitive situations and respond appropriately with tact and diplomacy
- efficient and accurate keyboarding skills required
- good understanding of the role of confidentiality and respect for privacy in an education setting
- previous office experience in an educational setting is an asset
- ability to meet multiple demands and deadlines in a busy office environment with many interruptions
- previous experience with student record systems preferred
- a valid Manitoba Driver's Licence, driver's abstract, and access to a reliable vehicle

APPLICATION PROCEDURE:

equity-seeking groups with diverse abilities, backgrounds, cultures, identities.
Include in your resume and cover letter your strengths and abilities in relation to the preferred qualifications listed above

Identify the names and contact information of three references
Address cover letter and resume to Michelle Jean-Paul, Assistant Superintendent
Upload your resume and cover letter as one document

Vulnerable Sector Search) and clear report from the Child Abuse Registry

We thank all applicants for their interest. Only those selected for further consideration will be contacted.
**APPLICATION DEADLINE:

4:
00 p.m., Wednesday, April 5, 2023