Scheduling and Flac Coordinator - Scarborough, Canada - Centennial College

Centennial College

Verified Company

Scarborough, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Number:

J Job Title:

Scheduling and FLAC Coordinator

Job Type:

Permanent FT Support

Bargaining Unit:

FT Support

School/Department:
Academic
Campus/Location:
Progress
Pay Range:

- $ $35.77/Hour

Pay Band:
Support G
Hours/Week:
35 Shift Schedule:
8:30 AM 4:30 PM (Monday to Friday)
Date Posted:

February 21, 2023

Closing Date:
February 28, 2023We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

Position Summary

Reporting to and under the direction of the Manager, Operations and Recruitment, the incumbent is responsible for all scheduling activities in The Business School (TBS).

The incumbent manages all day-to-day scheduling related operations for the School and acts as the first point of contact regarding School scheduling matters.

Responsibilities

Coordinates the overall scheduling cycles for the Business School three times annually for over 50 programs in four academic departments. Meets varied and sometimes conflicting requests serving the interests of faculty and students; deadlines and priorities may shift regularly and throughout the scheduling period and in a workday to reach the targeted outcomes in required timeframes.
Responsible for the statistical analysis and prediction of course sections every semester, schedule preparation, maintenance, production, verification and system testing.
Works closely with the Department Chairs, and Department Assistants to coordinate information from approximately 250 faculty, Coordinators, Scheduling and the Enrolment Services office to ensure that School's curriculum requirements are planned for and scheduled appropriately
Manages invigilation requests for tests, midterms and finals from the School faculty, communicating with the faculty. Matches the invigilation needs with faculty available to provide assistance and informs the requesting faculty of the available assistance
Primary resource for statistical report creation using a variety of software and college report information tools

- (AISMARTR, Cognos). These reports support scheduling cycles or may be related to operations at the School or departmental level.

Working with the School's Budgeting and Payroll Officer, the position is responsible for the generation and distribution of teaching contracts for the Sessional, Partial load and Part Time faculty through the use of the FLAC system.

Qualifications/Experience

A 3year College Diploma or undergraduate degree in Business or Office Administration or an equivalent combination of education and experience
A minimum of 3 years' experience with academic scheduling processes; experience includes coordinating scheduling activities for multiple academic departments
An understanding of enrolment data and how this data relates to school and predicting the number of sections of each course each semester.
Intermediate level proficiency with Microsoft Excel
Proven problem solving and analytical skills with a keen sense of accuracy and attention to detail to ensure integrity of student records.
Demonstrated communication and listening skills to maintain positive working relations with the various academic areas as well as the rest of the scheduling staff.
Proven planning and organizational skills, ability to manage multiple tasks as well as, conflicting deadlines and priorities
Ability to learn independently with strong initiative/flexibility to adapt and work with new processes and changing technology in order to identify issues/problems and provide input/suggestions for improvements.
Project management skills
Demonstrated ability to work accurately with mínimal supervision and deliver quality work in a high volume/pressure office;
Evidence of sensitivity to the issues of working within a multicultural environment

Proof of credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their foreign equivalents will be required at the time of job offer.

When applying, your cover letter and résumé must include examples that reflect all of the requested skills and qualifications and
must be submitted online by February 28, 2023 at 11:59 PM EST.

Please quote Job ID J Misrepresentation of applicant information will be grounds for your exclus