Legal Document Assistant - Toronto, ON, Canada - Davies Ward Phillips & Vineberg LLP

Description

Davies is a top-tier Canadian law firm focused on high-stakes matters.

When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients.

As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

We are currently seeking a Day Legal Assistant to join our Corporate and Banking practice group in our Toronto office working in a share of 3:1.

The successful candidate will work Monday to Friday, 8:30 a.m. The position requires strong communication and technical skills. Provide dedicated support to three Corporate and Banking lawyers
Prepare and process correspondence, memoranda and legal documents according to the firm's standards, using the firm's word processing and document management software
Assist lawyers and students with the establishment and maintenance of online websites (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm
Coordinate lawyer's travel arrangements and travel expense reports using the firms Chrome River database
Update contact names and addresses in the firm's InterAction database on a regular basis

Coordinate client meetings, including scheduling rooms and arranging for catering or audio-visual equipment using the firm's Meeting Room Manager software.

Prepare client accounts and coordinate client billing matters with the Accounting Department
Work with the lawyer to enter new Client and Matter opening requests using the firm's database
Demonstrate effective teamwork and provide support to other legal assistants, as time permits
A Community College Certificate in a Legal Assistant program or equivalent
A minimum of five years of experience in a Legal Assistant role; an equivalent combination of education, training and experience is acceptable
Deep technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat
Excellent time management skills, the ability to prioritize daily work effectively while paying attention to detail
Superior administrative and organizational skills

Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities.