Office Manager - Waterloo, Canada - IMSMB

IMSMB

Verified Company

Waterloo, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you an experienced office manager who can capture all the details? Are you an energetic professional who likes to wear several hats? Do you have strong inter-personal skills that will allow you to be the glue that holds the office together? If you are ready to make the leap into a Office Manager role, look no further.

We're Raise Recruiting, and we've partnered with a global leader in wireless connectivity who are also recognized as the Smart Parking leader in North America.

They have focused on making communities smarter by improving operations, reducing greenhouse gases, reducing water consumption, improving mobility, and increasing revenues.

Office Manager
In this support role you'll manage many of the day-to-day activities in their Waterloo office.

Working closely with management, as well as the Finance team, you'll oversee and manage a host of tasks that will have a huge and positive impact on their business.

You'll provide administration support to build a positive can-do culture and answer calls and respond to customer inquires in a timely manner.

You'll be an integral part of ensuring their office operations run smoothly and efficiently.

Practically speaking, you will:

Represent the organization in a professional and competent manner, often being the first point of contact for employees, visitors, customers, Board members, shareholders, and suppliers / vendors.
Coordinate the facilities and overall management with our landlord and Director of Finance & Administration, including cleaning and sanitization of our space, garbage and recycling removal, mail and shipping/receiving activities, ordering office and kitchen supplies and common snack and beverage items, share notices and messaging as appropriate
Ensure a seamless shipping and receiving experience that keeps team members apprised of progress and timing to ensure that you are delivering customer projects on schedule
Organize and develop organizational and office procedures and systems, including filing, Intranet (SharePoint) updates, facility layout
Schedule meetings and appointments, and troubleshoot scheduling conflicts as they arise
Issue and maintain uptodate security fobs and related security measures
Maintain the office condition and arrange necessary repairs
Coordinate with IT on all office equipment
Provide general support to visitors, vendors, customers, shareholders and Board members
Liaise with facility management vendors including cleaning, catering, and printing services

You'll be a perfect fit for this role if you are proactive, and able to recognize problems and find solutions without having to be asked or micromanaged.

You are detail-oriented, have excellent communication and interpersonal skills and are open to learning new things.

Working with our client:

This is a full-time, contract position working, Monday to Friday, 9am-5pm. The contract is 9 months in duration. You'll work out of our client's Waterloo office and occasionally work from home.

While this is a contract role, you have the opportunity to grow and potentially become a permanent member to the team based on what you can bring to the table.

Qualifications:

Associates degree or equivalent combination of education and experience
Minimum 23 years of administrative, scheduling management, and customer service experience
Advanced computer skills with Microsoft Office 365 to include: Word, Excel, PowerPoint, and Teams
Excellent communications in a professional and courteous manner with dealing with customers/ visitors and all levels of the organization
Good technical and problemsolving skills with strong attention to detail
Solid organizational, planning, and selfmanagement skills with the ability to multiple tasks and adjust to changing business priorities
Minimum 23 years of manufacturing experience (asset)

Your Application
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