Ontario Works Clerk - Hamilton, Canada - City of Hamilton

City of Hamilton

Verified Company

Hamilton, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

About the City of Hamilton

Contribute to the City of Hamilton, one of Canada's largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

JOB POSTING
JOB ID #: 20034

Ontario Works Clerk
Healthy & Safe Communities
Ontario Works
VARIOUS 250 MAIN ST. E., 1550

UPPER JAMES ST

NUMBER OF VACANCIES:
All current and upcoming full-time tempoaray vacancies for the period of (January to July

UNION/NON-

UNION:
CUPE Local 5167 Inside

HOURS Of

WORK:
35.00 per week

GRADE: F
SALARY/

HOUR:
$ $31.614 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/

LENGTH:
Up to 18 months

Job Description ID #:
A11357

Vaccine Verification - As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.

ONTARIO WORKS CLERK - CUPE 5167

The Healthy & Safe Communities Department is committed to its people and is dedicated to building a strong and healthy community.

We are passionate about making a difference and are recognized for our excellence. We offer a respectful and supportive workplace that provides life-long learning opportunities, leadership, innovation and performance excellence.

SUMMARY OF DUTIES

Reporting to an Ontario Works Supervisor, the Ontario Works Clerk provides a range of administrative and clerical duties to support the operations of the Ontario Works Division.

The Ontario Works Clerk works with a minimum of supervision on multiple activities while ensuring deadlines are adhered to and established procedures followed.

GENERAL DUTIES
Performs office administration functions that include scheduling/arranging meetings, appointments and attending meetings to transcribe minutes.

Creates and word processes a variety of forms, statements, legal documents (Court Orders and Directions etc), reports, proposals, pamphlets, PowerPoint presentations and other types of correspondence.

Sorts and processes mail, maintains office filing system for confidential client files, records, correspondence and forms.

Assists with issuance of bus tickets to applicants/participants according to established procedures and criteria, as required.

Updates and maintains distribution lists such as City of Hamilton agency contacts.

Processes incoming and outgoing communications (verbal, written, electronic) by prioritizing and referring to the appropriate person in an efficient and timely manner.

Creates and maintains records such as attendance and vacation for Divisional staff; participant absence records.

Creates, establishes and maintains a tracking and monitoring system for reports, data, contracts, log of assignments/directions/cancellations.

Ensures timely processing of Assignments and Cancellations, cheque requisitions, expense claims and reviews of same for accuracy of descriptions and other variables e.g.

account numbers, availability of funds to ensure procurement policies are followed.

Performs cash handling duties including accepting payments while issuing receipts, petty cash and issues payments to vendors. Makes bank deposits.

Performs data entry functions and tracks incoming and outgoing files using various computerized tracking and enquiry systems; generates computer printouts.

Reviews and investigates problems with Direct Banking Deposit transactions; liaises with financial institution. Re-issues cheques for all Direct Bank Deposit rejects, forwards letter to participant for correct Direct Bank Deposit account information.

Processes stop payment, cancels cheques, generates computer replacement cheques/post manual cheques. Notifies financial institution of stop payment of cheques within pre-determined timelines.

Maintains input logs for manual cheques, prints and receives reports daily. Reconciles daily payments, records and maintains cheque inventory for ordering. Maintains security of all cheques and equipment related to cheque production.

Reconciles and monitors recoveries from various Programs by reviewing PeopleSoft and follows up with staff/Management for any discrepancies. Prepares data for monthly submission to recover program monies from Ministry. Receives, records and inputs cheques received and reconciles in PeopleSoft.

Reviews purchases made to ensure accur