Executive Assistant - Toronto, Canada - Cineplex

Cineplex

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Work location:
Home Office 1303 Yonge St

City:
Toronto

What you will do:
You must come to the office Monday to Friday. Office location is 1303 Yonge Street, Toronto.

Key Responsibilities

Managing all aspects of each SVP's schedule, including planning & scheduling meetings, conferences, coordinating meetings/team events & travel arrangements. Coordinating schedules of all key stakeholders, helping to meet the overall business commitments of each SVP.
Assisting with legal document productions, conducting corporate fillings, assisting with minute books and other corporate record keeping tasks.
Drafting, managing and maintaining the most commonly used real estate documents: Letters of Intent; Offers; Commercial Leases; Lease Amending Agreements; Estoppel Certificates; Non-Disclosure Agreements, Waivers and Extension Letters.
Assisting the SVP, Legal with matters related to the Executive and Senior Leadership teams as well as the Board of Directors, including business status/update meetings, and quarterly Board/Committee meetings, and the Annual Meeting of Shareholders.
Assist in/arranging & planning departmental, corporate & social events such as offsite meetings, corporate dinners, staff appreciation events, help to decorate the office area for seasonal events/celebrations etc.

Education & Certification

Postsecondary degree or diploma is preferred.

Experience

Minimum of 3 5 years of direct experience supporting senior level executives and a professional team in all areas of executive support & office/department administration.
Background in Law, Geography or Urban Planning would be considered an asset.
Strong organizational skills, acute attention to detail & the ability to juggle multiple tasks while still meeting deadlines. Efficient & selfreliant.
Ability to work independently, as well as within a larger team environment.
Excellent communication skills, have the ability to effectively communicate & collaborate with a diverse range of people & job functions.
Capacity to multitask & prioritize while maintain an orderly approach to functions.
Flexibility & ability to adapt to rapidly changing priorities & an openness to assist wherever needed.
Strong guest service focus in dealing with both external and internal guests, displaying an image of professionalism, discretion, integrity and tact.

Knowledge, Skills and Abilities