Administrative Assistant – Corporate Finance - Toronto, Canada - Quantum

Description

Position: Administrative Assistant


Location: Downtown Toronto (Hybrid)


Salary: $25.71 per hour


Hours: 9 a.m. to 5 p.m.

Job Type: 6-month contract with possibility of extension

Quantum Management Services is seeking an
Administrative Assistant for our Public Sector client in downtown Toronto.

The successful candidate will manage a variety of tasks, including file management, security checks, application processing, meeting coordination, and record maintenance.

Key responsibilities include:

- Perform security checks and handle administrative procedures related to application processes.

• Review and escalate PIFs to appropriate staff.
• Input data into tracking systems and send acknowledgements.
• Close files by sending decision documents and uploading final materials to databases.
• Ensure compliance with National Policy and conduct necessary security checks.
• Liaise with issuers or filing counsel, issuing comment letters, and preparing decision documents.
• Manage exempt market fee administration, including processing fee letters, payments, and reconciliations.
• Assist with intake of exemptive relief applications when needed.
• Provide general administrative support such as scheduling meetings, maintaining calendars, making travel arrangements, and handling routine inquiries.
• Support staff onboarding, orientation, and training efforts.
• Manage expense reports and preparing, editing, and distributing documents using MS Office tools.
• Assist with team projects by maintaining records, preparing reports, and providing backup support as necessary.

Qualifications for this role include:

- Completion of post-secondary training in a business or Administrative Assistant program.

• At least 2 years of experience in a professional office environment, including supporting multiple management or professional staff.
• Intermediate to advanced proficiency in MS Office applications.
• Basic understanding of the Ontario Securities Act, regulations, rules, and internal policies is preferred.

If this sounds like an opportunity for you,