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Capacity & Compliance Manager - Cambridge, Canada - Final Mile Logistics Inc.

Final Mile Logistics Inc.

Verified Company

Cambridge, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Primary Function

To develop, monitor, and administer all aspects related to capacity, compliance, safety, quality, and security in an international environment through process and policy management.

Administration

Process fleet and carrier additions, terminations, and changes,
Maintain file compliance with regulatory bodies and company policies,
Maintain renewals and expiry dates,
Set up & manage driver/vehicle records in the TMS (Transportation Management System),
Set up & manage driver/vehicle hard files,
Implement and process vehicle accident management,
Manages fuel tax program (IFTA),
Monitors vehicle maintenance, condition, adherence to Preventative Maintenance Policy,
Promote fleet quality by supporting best practices related to communication, customer service, ontime delivery, safe driving, driver & vehicle appearance, and fleet availability.

Operations

Supports drivers/operators to help them be successful,
Manages operation, compliance, and customer satisfaction of Dedicated business,
Troubleshoots issues with and for operators, mediates between drivers & dispatch,
Supports positive operator/dispatch relationships.
Recruits, hires, and maintains fleet size goals.
Conducts training and orientation for new hires,
Conduct and/or coordinate training for drivers and/or staff as necessary.

Compliance

Maintain company compliance with MTO and FMCSA regulations,
Oversee compliance programs,
Prepare for and facilitate FMCSA and/or MTO facility audits,
Monitor hours of service (HOS) logs and maintain compliance (MTO and FMCSA),
Maintains valid and appropriate permits for fleet,
Ensures all renewals and expiries are appropriate and current,
Maintain company compliance with supply chain security programs,
Maintain supplier compliance.

Safety

Create a safe & healthy environment for the company by developing best practices and managing them,
Hold regular health & safety meetings, no later than 6 months between,
Convey regular health & safety messages to all staff and fleet propagate a safety culture,
Maintain compliance with vehicle maintenance schedules and records,
Reduce risk exposure through selection and hiring processes, training, and behavioral management.

Security

Promote processes and behaviors that create a secure work environment,
Manage compliance with the company Supply Chain Security and Border Security programs,
Stay current with best practices and/or requirements with Supply Chain Security programs and initiate change when appropriate,
Function as the Security Advisor for the company,
Manage hardware, equipment, and operating supply assets,
Manage personnel key distribution and access management.

Direct Reports

As Dedicated business grows, we will hire a Dedicated Business Manager who will report to this person,
As overall business grows, we will hire a Recruiter/HR person who will report to this person.

Qualification

Previous experience in a similar role,
Existing knowledge/understanding of most of the job elements,
Knowledge of FMCSA, MTO, and C-TPAT regulations or demonstrated ability to learn them independently,
Effective verbal and nonverbal communication skills
Fast learner of software programs and technology in general
Great organization and time management skills
Detail oriented.