Admin Assistant Clm Post Anaesthetic Care Unit - Toronto, Canada - Unity Health Toronto

Unity Health Toronto

Verified Company

Toronto, Canada

2 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

This position will be reporting to the Clinical Leader Manager of PACU, Surgical Day Care, and Pre-Admission Facility.

In this role, the Administrative Assistant will provide administrative and secretarial support to the CLM of PACU, SDC, PAF (FTE 0.5) and scheduling (FTE 0.5).

The primary role of an Administrative Assistant is to coordinate the intake process, provide secretarial support for clinical and operational aspects, and provide secretarial support to the department.

DUTIES & RESPONSIBILITIES:

Provides organizational and administrative support to the Program Leadership and Staff including: preparing correspondence (e.g. letters, memos), sorting mail, preparing spreadsheets, filing, and updating employee information.
Arranges Courier services, photocopying, ordering supplies, equipment maintenance, preparing and typing document, packages and presentations and monitoring office activities.
Schedules meetings, books rooms through the hospital¿s scheduler Plus system, records and distributes minutes, agendas and other materials.
Takes minutes at meetings.
Assists Leadership with the maintenance of the staff scheduling system.
Responsible for administrative staff payroll preparation, entry and follow up reports/ staffing activities. Supports payroll across all areas.
Oversees/coordinates events and arranges meetings.
Types and provides assistance with the preparation of research documents, teaching materials for managers and program staff.
Creates slides, handouts, presentation materials
Arranges for interviews and prepares interview packages
Maintains files and staff database summaries for training and certification
Manages data entry of biweekly payroll
Assists with execution of departmental events by booking rooms, catering, arranging advertising, and room set up and take down
Continuously seeks opportunities for quality improvement
Provides excellent customer service and serves as a frontline representative and communication relay person for the department
Other responsibilities as requested.

QUALIFICATIONS:

Graduate of a recognized office Administration program and /or equivalent combination of education and experience
Minimum of 2 years¿ previous administrative experience in a Hospital setting required.
Previous experience with schedules preferred
Proven computer ability with advanced knowledge of Microsoft Word, Excel, Power Point, Empath, Electronic mail and internet.
Typing/word processing skills at the 60 wpm level
Excellent interpersonal, communication (good written and oral English Language skills), organizational and customer service skills.
Knowledge of managing highly prioritized projects simultaneously in order to ensure all projects are running smoothly
Demonstrates initiative, is selfstarter and able to work independently.
Demonstrates the ability to problem solve and multitask in a busy environment.
Demonstrates the ability to work effectively in a team environment.
Demonstrates an understanding of the Hospital's mission and values
Knowledge of medical terminology is an asset
Must have excellent attendance/punctuality record